Personal Assistant/ Executive Secretary - Rochester, United Kingdom - veetee

veetee

Verified Company

Rochester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Rochester, Kent | Full Time

Reporting To:
Chairman and Managing Director

Job Purpose:

To work closely with senior management to provide administrative support where needed.

Helping to make the best use of their time by dealing with secretarial and administrative tasks; using extensive knowledge of the organisation; knowing who key personnel are, both external and internal, and understanding the organisation's aims and objectives to allow senior management to perform their roles effectively.

Responsibilities:

Handling confidential matters with discretion.
Complex diary management, both business and personal, for the Chairman/Managing Director and wider team.
Devising / maintaining office systems, including data management and filing.
Creating detailed travel itineraries
Answering telephone calls in a timely fashion, taking clear and detailed messages.
Screening phone calls and routing callers to the appropriate party
Organising meetings, including booking venues, ordering refreshments and basic notetaking.
Produce documents, briefing papers, reports, and presentations etc. As required.
Processing of expenses
Greet and assist visitors.
Arranging events for the team
Adhoc personal errands for the Chairman/Managing Director.
Management of miscellaneous issues.
Covering reception duties as needed.
Supporting on adhoc projects when necessary.

Skills, Knowledge and Experience:

Strong previous experience within a similar role in a fast paced, corporate environment.
GCSEs in English and Maths at Grade A-C (49) or equivalent.
Excellent customer focus & interpersonal skills.
Ability to work well under pressure.
Outstanding organisational skills.
Excellent IT Skills (Microsoft Office 365)
Positive, proactive attitude.
Attention to detail
Ability to deal with sensitive information with discretion and to maintain confidentiality.
Flexile approach to work.

Shift Pattern: