Finance Assistant - London, United Kingdom - Digital Voices

Digital Voices
Digital Voices
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

About Us:

Digital Voices was launched in 2017.

Since then, we have rapidly scaled, launching offices in the US and UK with about 80 people on the team.

We have run campaigns in 36 countries, with 19 languages on our team. Our broad range of clients include Adobe, Panasonic, Unilever and Duolingo.

After launching our US office in September 2022, we have great traction in the market.

We are scaling rapidly and develop industry-leading partnerships with our clients - aligning interests so
_we only win when they win_.

We value innovative thinkers who want to lead and shape the future of the Creator Economy.

Although Digital Voices has been around for nearly 7 years, we are just at the start of our scaling journey and looking for senior leaders to take the agency to the next level.


The Role:


We are seeking an experienced Finance Assistant, to become an essential part of the team, taking responsibility for the day to day transactions and reconciliations in the ledgers, as well as supporting on any ad-hoc projects that arise.


Salary:
circa £25-28k plus study package, depending on experience.

Location:
This role is fully remote, however you MUST be permanently based in the UK.

The Role Responsibilities:


  • Take full responsibility for the Purchase Ledger function

This includes:

  • Processing of all invoices into the purchase ledger and ensuring appropriate authorisation of invoices.
  • Preparing and processing the weekly payment runs, including preparation of the audit file when necessary.
  • Onboarding new suppliers and maintaining up to date records, inline with procedures.
  • Reconciliation of the purchase ledger and investigating any outstanding items
  • Responding to queries raised.
  • Take full responsibility for employee expenses

This includes:

  • Reviewing and processing all transactions on the expense card system, ensuring appropriate sign off has been given.
  • Reconciliation of the expense card balance.
  • Monitoring that expenses incurred fall within company and HMRC guidelines.
  • Processing and payment of employee expenses submitted via the payment software, ensuring appropriate sign off has been given.
  • Reconcile all company bank accounts, investigating any outstanding items and differences.
  • Investigate and respond to queries raised via the shared team inboxes and via slack channels
  • Ensure that weekly and monthly processing deadlines are met as required.
  • Help to formulate and monitor policies and procedures relating to the purchase ledger and expenses.
  • Assist with projects to improve and automate finance functions.
  • Assist other members of the Finance team with tasks as required.
  • Complete ad hoc tasks as required.

About you:

You'll be a collaborative self-starter with 12-18 months experience in a Finance team, including the accounts payable function. You'll have strong knowledge of VAT regulation and will be comfortable working to tight deadlines. You'll be curious and constantly looking for ways to innovate and improve processes.


Must-Haves:


  • Commenced studying towards an accountancy qualification (AAT/ACCA/CIMA)
  • An enthusiastic cando attitude
  • Intermediate Excel and other MS Office skills (basic formulas)
  • Excellent presentation, written and verbal communication skills
  • Great problem solving skills
  • Strong organisational skills & a keen eye for detail
  • Proactive and a great problem solver
  • Highly motivated to work using your own initiative
  • Enjoy working in a fun, collaborative, and fastpaced environment
  • Permanently based in the UK

Nice-to-Haves:


  • Ideally have experience using QBO
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