Personal Assistant - Seascale, United Kingdom - Balfour Beatty

Balfour Beatty

Verified Company

Seascale, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About the role

Balfour Beatty has an exciting opportunity for a
Personal Assistant to join our Major Projects business unit to work at the Sellafield Site
.

The Box Encapsulation Plant project is one of the most important construction projects at the Sellafield Site, the plant will play a vital role in Sellafield's 100-year clean-up programme by taking nuclear waste recovered from the site's original waste plants and encasing it in concrete so it can be stored in a modern building.

The plant is primarily designed to deal with waste from the Magnox Swarf Storage Silo, one of four legacy waste plants prioritised for clean-up by Sellafield Ltd's owner, the Nuclear Decommissioning Authority (NDA).

Alongside that work, the plant will also receive certain wastes from the other three legacy waste stores, the First Generation Magnox Storage Pond, the Pile Fuel Storage Pond, and Pile Fuel Cladding Silo.

The BEP Joint Venture project will safely design and deliver a plant and the works in accordance with the requirements of the contract to enable conditioning of wastes from the various donor plants, carried out in line with the needs and to the satisfaction of stakeholders in the Box Encapsulation Project (BEP).

What you'll be doing
As a
Personal Assistant, you will have the following accountabilities:

Devise and maintain efficient office administration processes to ensure a smooth and efficient service is delivered to team members
Organise and produce complex (confidential) papers and reports
Undertake multi diary management and plan schedules in diaries to optimise the working day of allocated executives
Arrange and attend executive meetings/conferences as required, to take minutes, and ensure appropriate facilities are organised
Book travel and accommodation
Prepare and track personal expenses and other ancillary expenditure
Maintain accurate and secure paper based/electronic filing systems, including archiving
Maintain full confidentiality of sensitive and confidential business issues
Support the work of other Executive Assistants during periods of absence or unexpected high volumes of work activity
Perform ad hoc confidential project work as required
Review internal presentation documents
Run ad hoc reports and undertake data analysis

Who we're looking for

You will have the following:

Expert user of Microsoft, PowerPoint, Word and Excel
Has previous experience of working for a senior executive at board level
Highly organised and able to work on own initiative with limited supervision
Discreet and confidential and able to handle issues with great sensitivity
Ability to engage and build effective relationships
Strong communication and influencing skills
Demonstrable ability to prioritise and manage conflicting priorities during busy periods
Is able to demonstrate a logical, proactive approach
Possesses a high degree of attention to detail
Proven ability to work well under pressure and to tight timescales

Why work for us

Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.

About us

Balfour Beatty Major Projects have delivered some of the UK's most complex and iconic infrastructure projects, including Blackfriars Station, the Olympic Aquatics Centre and the Olympic Stadium transformation.

We have the proven expertise to deliver large-scale projects safely and successfully, from consultancy and design, to all aspects of construction and maintenance.

Through our expert capability, we work closely with clients to use the latest technology, machinery and innovative solutions to meet their engineering and construction needs.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment.

We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Job Reference:
BBUK06785