Executive Team Assistant - London, United Kingdom - Australasian Recruitment Company

Australasian Recruitment Company

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

THE ROLE:

Providing high standards of administrative support to the Directors
Responsible for all aspects of arranging travel and accommodation including coordinating visas, booking flights, hotel accommodation, car transfers and taxis, producing travel packs and itineraries as required
Diary administration as required including organising internal and external meetings and managing any logistics that may be required
Handling all aspects of expense processing for Directors. This may include liaising with Directors for receipts or contacting the supplier directly if necessary for missing receipts
Producing, designing, formatting and collating documents in Word, Excel and first drafts in PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand
Liaising with other support teams as required e.g. IT, Legal, OM & Facilities and HR, in order to meet the needs of the business

THE ESSENTIALS:

Prior experience supporting Directors and teams in a similar professional environment is required
Strong Microsoft skills essential (good working knowledge of Word and Excel)
High level of accuracy and attention to detail
Excellent organisational skills ability to manage time, prioritise conflicting demands, multitask and work to tight and structured deadlines
Ability to learn new systems and processes quickly and the desire to pick up new skills
Proactive, selfmotivated and able to work on own initiative as well as with a team
Outstanding communication skills (verbal and written)
Discreet and able to handle sensitive information in confidence
A 'cando' attitude is essential
Excellent interpersonal skills confident, approachable with a good sense of humour