Personal Assistant/senior Administrator - Welwyn, United Kingdom - NHS Professionals

NHS Professionals

Verified Company

Welwyn, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Title - Personal Assistant/Senior Administrator

Band 4 Rate - £12.11

Location - Howard court,14a Tewin road, Welwyn Garden City, Herts, AL7 1BW

Ward - Business support team

Duration - ASAP - 3months

37.5, Mon - Fri

Mon - Fri or 9-5

Desired Skills

Minute taking and diary management.
Experience of preparation of reports and taking of meeting notes and producing action trackers, together with preparing agendas and distribution of associated papers
Experience in drafting correspondence for approval
Experience of arranging complex conferences/seminars and large meetings
Experience of organising travel and accommodation requirements

Job Overview

Establish and develop strong working relationships with key contacts and stakeholders in other organisations.
To receive and then provide complex and sensitive information concisely ensuring all relevant issues are understood by recipients.
To have good written and verbal communication skills including the ability to summarise complex information in a concise and effective manner a high standard of accuracy and English language/grammar in all written communications.
When required to cover reception duties at Trust headquarters.
To manage workload on a daytoday basis within agreed Trust policies and procedures.
To support the aligned Executive Assistant to prioritise and handle the workload coming into the Business Support Team.
To organise, plan the diary and assist with workload commitments for any supported team members.
Coordinate the administration of agreed meetings, including the collation of papers and minute taking in line with Trust standards.
Liaise with others across the IBT to prepare reports, briefings and meeting papers.
Assist the supported staff members with the sourcing of information and handling of correspondence and workload priorities to ensure deadlines are met.
Redirect calls and queries appropriately to ensure that these are addressed in a timely manner.
To handle paper and electronic records in accordance HCT records management policies.
Collate data and information and produce letters, memos, reports, tables, presentations, and other documents, as required.