Administrator - Fleet, United Kingdom - Frimley Health NHS Foundation Trust

Frimley Health NHS Foundation Trust
Frimley Health NHS Foundation Trust
Verified Company
Fleet, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
We have a rare opportunity for you to join our established and creative administrative team within Intermediate Care. You will become one of the four team Administrators and a member of a large and varied clinical service.


We are looking for someone creative, flexible and adaptable to take on this new role and to support us in the ongoing development of the role and the services.

The variety of this role is unique and will provide you with fantastic opportunities for career development.


You will be working closely with Occupational Therapists, Physiotherapists, Nurses, Rehab Support Workers and Technicians in addition to external stakeholders such as GPs, Integrated Care Teams and Adult Social Care.

You should have experience in working in a fast paced environment and good negotiation and communication skills. You must be able to independently travel to the workplace and between sites.

Shifts are between 8am-6pm, rostered over a seven day period.

  • To support the team in the day to day operational running of the service.
  • To support and co-ordinate the lone working processes.
  • To be a central point of call for staff.
  • To liaise with key partners making onward referrals, liaising with key stakeholders, patients, relatives and carers.
  • To source additional patient information when required both verbally and electronically.
  • To maintain contemporaneous patient records according to team systems; including entering patient information, referrals, documentating contacts and scanning/uploading paper records to the electronic system.
  • To maintain contact with patients on behalf of clinicians as requested.
  • To be an active part of handover and MDT and support the administration of these.
  • To prepare patient information, folders and paperwork needed by clinical staff.
  • Undertake stock take and manage stock control.
  • Undertake regular audits.


Frimley Health NHS Foundation Trust provides NHS hospital services for around 900,000 people across Berkshire, Hampshire, Surrey and south Buckinghamshire.


As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.


We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough.


Our threecore values, and the behaviors that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other,Committed to Excellence, Working Together and Facing the Future.


We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical, and nursing personnel working alongside the hospital's NHS staff providing care to patients in all specialties.


  • To maintain and update the roster according to team processes.
  • To take minutes of meetings and circulate in a timely manner in conjunction with the meeting chair.
  • To be responsible for ordering stationery, equipment, uniform and other resources as required for the needs of the service.
  • To support the wider system providing cross cover across the wider teams when needed.
  • To be a smart card champion.
  • To ensure accurate data capture and production of statistics and management of audits.
  • To liaise with other services as appropriate.
  • Ensure staff information, training records and record of competencies are maintained.
  • To work in shared offices with other key stakeholders.
  • To develop and maintain professional and inter-agency relationships.
  • General admin/clerical support eg printing, photocopying, filing, archiving, updating noticeboards, wordprocessing, updating databases and spreadsheets, archiving and shreading.
  • To take the lead on specified areas of team administration between the services.
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