Personal Assistant - London, United Kingdom - Ofcom

Ofcom
Ofcom
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Closing Date:
06/11/2023


Group:
Online Safety Group


Management Level:
Administrator


Job Type:

Permanent


Job Description:

Team Overview


Almost every part of our lives is now online: we use online spaces to learn, play, make connections, do business and keep in touch.

Alongside the many benefits, users face real real risks from harmful or illegal content - from fraud, hate speech, bullying and harassment, child sexual exploitation, and more.

Ofcom is the new regulator for online safety in the UK and there has never been a better time to join us on our mission to create a safer life online.

Purpose of the Role

To provide proactive PA support to 3 Online Safety Directors within the Policy Development Team.


Key responsibilities- Proactive diary management for 3 very busy Online Safety Policy Directors, assessing priorities to enable best use of time.- Close daily interaction with the Directors - proactively flagging and escalating incoming issues and updates, and responding to changing requests flexibly and efficiently.- Organise sometimes complex itineraries, producing clear and concise schedules for travel and accommodation, arrangements for meetings, conferences and external engagements.- Act as an effective interface between Directors, their respective sub-group, and other internal and external stakeholders.

- Ensuring excellent attention to detail and accuracy in all aspects of the role- Ensure Directors' timesheets and expenses are completed accurately and in a timely manner- Provide administrative support to Principal recruitment and subsequent onboarding process- Book domestic and international travel and accommodation for Directors- Support the organisation of group/sub-group events, such as away days and large team meetings- Provide support and cover to other PAs within the Group- Flexibility to take on ad hoc projects/work


Skills, Knowledge and experience- Experience of providing high level support at Director level (or equivalent), including complex diary management, document preparation and minute taking.- Excellent prioritisation and time management skills- Proven communication skills and ability to communicate effectively at all levels - external and internal.- Able to maintain strict confidentiality at all times- Proactive in offering or seeking assistance when workloads fluctuate- Proficient in Microsoft Office suite and other software packages e.g.

Sharepoint- Appreciation of and desire to promote Ofcom's values of excellence, agility, empowerment and collaboration

We champion flexible working patterns including job shares where we can. Discover more about working at Ofcom at

or by telephone on
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