Corporate Assistant - London, United Kingdom - mbf.

mbf.
mbf.
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Role:
HR & Corporate Assistant

Purpose of the Job
To provide administrative and secretarial support to the Executive team, HR and other teams as required. To Co-ordinate corporate activities in respect of, events and conferences.

To be the 2nd line support for Front of House, including cover for absences.


To work positively and collaboratively as a team member with the HR Director and Front of House & Corporate Receptionist to provide a seamless and efficient service to the business.


Principal duties and responsibilities

  • To ensure that business needs are met, if not exceeded, and that the company's reputation is enhanced through the provision of exemplary service.
  • To support the Executive team, HR and other teams with administrative and secretarial duties.

Duties and Responsibilities:


Corporate Assistant / Front of house duties:

  • To ensure that all visitors, company employees and external contacts are dealt with efficiently, providing an exceptional customer service at all times ensuring that their expectations are met, if not exceeded.
  • To provide Executive level support to the team(s) with their travel plans, visa, and itineraries, presentations, conference arrangements, meeting and event coordination.
  • To maintain and actively utilise a portfolio of nearby information to assist with employee and client queries, such as transport, restaurants, shops, hotels, flights and any other nearby information that may be needed.
  • Arranging Company events including client attendees.
  • Assist the Front of House & Corporate Receptionist with maintaining the employee calendar and chasing updates.
  • Liaise with our PR company on promoting company

HR admin duties

  • To provide administrative support to the HR Director, including but not limited to joiner and leaver processes, letters, filing, data entry
  • Provide support to junior recruitment activities (graduates, interns, junior admin, trainee broker).
  • To coordinate work experience requests and placement.
  • To complete qualification and membership administration with the CII.
  • Support the HR Director in answering queries from employees on Company policy and entitlements.
  • Support the HR Director with project activities.
  • To communicate regularly with line manager for any new and important issues that may arise.
  • To ensure great teamwork and a "one team" approach at all times, always demonstrating a willingness to help and contribute to tasks and solutions.
  • Maintain strict confidentiality, data protection and privacy at all times.
  • Contribute to best practice sharing ideas and supporting fellow team members.
  • To assist in any other reasonable duties as required, requested by the line manager.
  • D&I Steering Group Meeting Minutes
  • Management of Bob keeping all data up to date, calendar & timeoff approvals, appraisals, surveys, tasks
  • Benefits management & renewals/changes
  • Bupa Health & Health Shield, Travel Insurance, Cycle schemes
  • Assist Compliance team with keeping Business Continuity Maps & TextAnywhere up to date

Skills and competencies
Previous experience working within an Administration, Secretarial, Corporate support or similar is essential

Previous experience of facilities management, marketing and/or events management would be advantageous.
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