Contracts Administrator - London, United Kingdom - Baltimore FM Ltd
2 weeks ago
Description
Job Title:
Contract Administrator
In Office Based:
- Monday-Friday
Key Responsibilities:
- To assist Business Manager with the mobilisation of new contract sites, including; creation and issue of site logbooks, contract/asset setup in simpro and site/specific documentation where required.
- Assist with the creation of small works/contract remedial quotes and chasing in orders from the client.
- Ensure all site logbooks and client logbooks/systems (if applicable) are kept up to date with the latest job reports, including the printing, hole-punching and distribution to engineer to add to logbooks.
- Update client systems where required for accurate site record keeping.
- Attend monthly engineering team meetings and write up minutes for approval and issue each month.
- Provide site administration support periodically where required.
- Provide helpdesk cover where required due to sickness/leave.
- Assist with the production of monthly contract reports to be issued to both Contract Supervisor and Business Manager.
- Issue and manage client customer portal logins provide assistance to clients (training to be provided)
Other Tasks:
Type up engineering forms such as; electrical paperwork (EICRs, Installation Certificates, PAT reports)
Assist Business Manager with system filing of contract related paperwork.
Assist Business Manager to send out supplier/contractor quote enquiries as part of the procurement for planned and quoted works.
Ensure the updating of Customer/Site profiles on Simpro ensuring access codes/site notes are up to date
Occasional Maintenance Planning
**2 years previous experience would be preferred
Pay:
£28,000.00-£30,000.00 per year
Benefits:
- Company car
- Company pension
Schedule:
- Monday to Friday
Work Location:
In person
Application deadline: 30/04/2024
Expected start date: 29/04/2024
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