Office Assistant - Southampton, United Kingdom - Arup

Arup
Arup
Verified Company
Southampton, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Closing Date: 12th September 2023

Why Arup?


Arup is a multi-disciplinary firm of designers, planners, engineers, consultants, and technical specialists, working across every aspect of today's-built environment.

Together we help our clients solve their most complex challenges - turning exciting ideas into tangible reality as we strive to find a better way and shape a better world.


Our Business and Corporate Services functions provide a fundamental platform of unyielding support, enabling our firm to operate efficiently whilst working with our clients on ambitious projects that will set new industry standards.


About this career opportunity
You will be joining a diverse team of incredibly talented peers, each on a unique career development journey. We think an all-encompassing working environment is a great place to evolve.

We have an exciting opportunity for an Office Assistant to provide a welcoming experience for clients and visitors and support the office as part of the workplace & facilities team


This is a pivotal, support role, which will predominantly be front of house, and will significantly impact external and internal clients within the office environment.

Please note that this is a full time office based role.


In this role, you will:


Be inquisitive about Arup and proactively seek to appreciate the internal and external 'ecosystem' that this role is operating within.


Provide a full range of administrative support, including providing an excellent front of house experience to colleagues, clients and other stakeholders.

Help to manage our reception, client and meeting room spaces.


Be collaborative, pro-active, flexible, and adaptable with tasks and responsibilities even when there are last-minute changes, taking ownership where appropriate.


Have excellent computer skills in MS Office, and experience, or keenness to learn relevant software such as Trello, Sway, MS Forms, PowerAutomate, PowerBi etc and will actively participate in CPD sessions as part of our digital transformation programme.

Being curious about the use of new digital tools and techniques to make tasks swifter, more efficient or enjoyable.

Learn how to operate within a cohesive workplace & facilities team, promoting and sharing best practice within Business Services.
Take ownership of tasks, thinking about the bigger picture and any knock-on impacts.

We are keen to speak to individuals that:

  • Can build strong and positive relationships in a complex, multi-disciplinary environment and be able to draw on these to influence and deliver in your role whilst working alongside the wider team, the Team Coordinator and Operations Manager.
  • Are selfaware, able to manage own resilience and be thoughtful of others' agendas.


If this role is not quite what you are looking for but you are interested in other opportunities, please sign up to our Talent Community where you will be kept up to date with roles suitable for you.


Rewards and Benefits


We care about you and want you to perform at your best, which is why we offer one of the most competitive benefits packages in our sector.


As a member organisation, everyone shares in our success through a global profit share scheme (payments are dependent on the firm's financial performance).

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover.

In addition, you'll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.


Different people, shared values.
At Arup, we believe when talented people collaborate, great things are possible. Arup hires people with proven skills and open minds.

We are taking deliberate action to create an inclusive culture that is grounded in our purpose to shape a better world.


At Arup, we appreciate that everyone's circumstances are different and having the freedom to flex the way we work is essential to our wellbeing.

If flexibility matters to you let us know when you apply, and we will discuss how this could work in your role.

Learn how our Work Unbound initiative is giving all our members greater flexibility in deciding how and where they work


Our Application Process
To understand what to expect next, please visit our UK Application Process page.


Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.

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