Business Support Coordinator - London, United Kingdom - ARIAD

ARIAD
ARIAD
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

The Europe & Canada (EUCAN) Business unit supports Takeda's mission at a regional level and as the leader in rare diseases and specialty care, we champion better health and a brighter future for patients, healthcare providers and our people.

Across the EUCAN BU, patients come first in every decision we make.

We develop strategic partnerships which deliver value for society and create a culture within which our people can thrive and reach their full potential.


Our mission is to empower and enable our people to fulfill their potential by embracing diversity and creating a high-performance, collaborative working environment.

In the EUCAN region integrity is one of our key values.

We put patients, trust and reputation before business and this is one of the main reasons why our people choose to work here.


Job ID R0122191
Date posted 05/07/2024
Location London, England
People First - At Takeda we are dedicated to improving the health and well-being of all people and bringing them the hope of a brighter future. It is our passion that transforms every job into meaningful action.
Our people are the heart of Takeda.

For Takeda UK we are looking for a


Business Support Coordinator
in a permanent position/ full time at our Paddington location.


Our
Business Support Coordinator is part of a cross-functional role that collaborates with Takeda's Business Units across UK and Ireland, as well as external service providers.

He/she will be part of a fast-paced, occasionally challenging environment.


A key part of this role involves liaising with internal Business Unit customers to enhance the quality of meeting records and ensure general compliance in the company's CRM system.


This role plays a pivotal part in championing compliance, improving local work practices, and enhancing process efficiency to uphold high standards within the business.

Exceptional attention to detail and superb communication skills are essential for success in this role.


Your tasks in detail:


  • Review meeting records within the CRM system, identifying any errors/omissions to ensure all meeting records are accurate and compliant.
  • Review and authorise processing of all expenditure relating to meetings in line with Company guidelines.
  • Process payments within the Finance system, InvoiceTrack, and support vendors/users with queries relating to payment dates.
  • Support users with contracting process and with meeting arrangements, e.g. booking of venue and payment of venue, as required.
  • Using MS Excel skills to accurately record and update database/trackers.
  • Attend meetings with internal stakeholders, either inperson or virtually, to review processes and collaborate with them to ensure that processes are efficient, enhanced, and aligned with current guidelines and system changes.
  • Update and maintain the team SharePoint, working in collaboration with relevant stakeholders to ensure accuracy of content.
  • Drive the development and enhancement of Reports/Dashboards (both inhouse and in partnership with external partners)
  • Develop reports using various data sources to ascertain the value of the services we provide, enabling datadriven decision making to help redefine those services and develop appropriate training.
  • Actively participate in developing and delivering training

Your profile:


  • Educated to 'A Level' or higher or equivalent,
  • Experience of / exposure to finance, procurement, and expense systems e.g. Veeva CRM, Ariba, Invoice Track, Concur, SharePoint
  • Computer literate, including Excel (ability to produce, edit and maintain reports) and PowerPoint (ability to produce slides)
  • Proficient user of Microsoft Office suite (Outlook / Excel / PowerPoint / Word)
  • Experience of working within the guidance of strict regulation and/or guidelines
  • High level of personal organisational skills with meticulous attention to detail. Strong administrative organisation skills and ability to meet deadlines.
  • Excellent communication skills both written and verbal, with strong interpersonal skills when dealing with internal and external customers.
  • High level of accuracy in terms of verbal and written communication and numerical data checking skills
  • Capable of taking a proactive approach and using own initiative
  • Ability to operate independently and collaboration and team working skills.
  • Ability to learn and navigate new systems.
  • Excellent problemsolving and decisionmaking skills
  • Excellent presentation skills

What you can look forward to with us:

  • Appreciative working atmosphere in an international and exciting working environment with a wide range of development opportunities
  • Independent work with the opportunity to play a part in shaping an innovative company
  • Professional and personal development opportunities

Empowering our people to shine

Diversity, Equity and Inclusion
Takeda is committed to foster diversity, equity and inclusion. Hiring decisions are based enti
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