Administrator - Edinburgh, United Kingdom - The Bruntsfield Links Golfing Society

Description

The Bruntsfield Links Golfing Society is the fourth oldest Golf Club in the world and is currently looking for an enthusiastic administrator to join our warm and welcoming team.

The role will include managing the Administration function at Bruntsfield Links Golfing Society and acting as a conduit between our operations (Golf and hospitality) and our outsourced Finance team, whilst also supporting the operation with day-to-day administration enquiries relating to the club's membership.

• Process weekly banking journal for the golf shop and clubhouse, checking & updating the daily totals against receipts and events planner and recording card purchases.
• Reconciling bank payments on Intelligent Golf, updating records and providing detail to Finance Department.
• Manage the invoice process by ensuring packing notes are married up to invoices before being sent to Finance department for payment.
• Act as point of contact between suppliers and Finance department to ensure all payments are up to date.
• Work in conjunction with the Finance department to collate various pieces of information for the compilation of the monthly profit and loss statement.
• Manage the petty cash.
• Periodically update the food and beverage cost control records.

• Act as point of contact for member enquiries.
• Update membership waiting lists as per our standard operating procedure and provide regular updates to those on the waiting list.
• Provide monthly updates on new applicants and membership movement to CEO.
• Send out membership related invoices (registration fees/ annual subscriptions).

• Follow all BLGS personnel guidelines within the BLGS employee handbook.
• Be available for weekly management meetings and any other ad hoc meeting.
• Order office supplies as required.

• Up to 3 years' experience in similar administration position
• Finance experience
• Strong IT experience
• Strong communication skills

• Company pension
• Discounted or free food
• Free parking
• Onsite parking

• Monday to Friday

• Bonus scheme