Administrative Assistant - Ilford, United Kingdom - Graphics Cloud Ltd

Description

As part of our business exciting growth, we are seeking talented team members.

We are looking for a versatile and organized Personal Assistant to perform personalized administrative duties for our executive team, contributing to the smooth running of our various business activities including campaigning, software development projects etc.

You will gain hands-on experience in office management, software development, testing, marketing and personal assistance in the context of software industry.

It will be an ideal for someone who is excited to learn, know how does software develop, sale, market and deploy and looking to develop a broad range of skills in a dynamic environment.

Key Responsibilities:

• Demonstrating strong IT skills, with an ability to quickly learn and master new software
• Answer, direct phone calls, organise and schedule meetings and appointments
• Maintain contact lists as well as produce and distribute correspondence letters and forms
• Provide general support to visitors and provide information by answering questions and requests
• Take meeting notes as well as compiling minutes for management team
• Content writing, software testing, training and deployment etc.
• Bringing prior marketing experience to contribute to our marketing strategies
• Managing reception and administrative responsibilities efficiently
• Assisting in daytoday office operations and administrative tasks
• Scheduling and coordinating meetings and appointments for the executive team
• Handling correspondence and phone calls professionally
• Providing administrative support to senior staff, including document preparation and management
• Cover the reception desk when required
• Handle sensitive information in a confidential manner
• Photocopy and print out documents on behalf of other colleagues
• Time to time any other misc works as assigned by the management

Qualifications:

• High school diploma or equivalent; further education or certification in IT or marketing is a plus
• Excellent IT skills and a willingness to learn new software
• Experience in marketing or a strong desire to learn digital marketing
• Ability to work collaboratively in a team and follow instructions
• Eagerness to learn and grow within the company
• Strong attention to detail and accuracy
• Good written and verbal communication skills
• Strong interest in office management and administration within software technology sectors
• Excellent organizational and timemanagement skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)
• Excellent verbal and written communication skills.

What We Offer:

• Comprehensive apprenticeship training with a focus on IT and digital marketing skills
• A chance to develop a wide range of professional skills in a supportive environment
• Potential for career progression upon successful completion of the apprenticeship

Job Types:
Full-time, Part-time, Apprenticeship, Freelance, Zero hours contract, Graduate, Volunteer, Internship

Contract length: 12 months


Pay:
From £11,000.00 per year


Expected hours:
per week


Benefits:

• Canteen
• Casual dress
• Company events
• Free parking
• Onsite parking
• Referral programme
• Transport links

Schedule:

• Monday to Friday
• Weekend availability

Supplemental pay types:

• Bonus scheme
• Commission pay
• Performance bonus
• Tips
• Yearly bonus

Experience:

• Administrative: 1 year (required)
• IT: 1 year (preferred)

Work Location:
Hybrid remote in Ilford, IG3 8SB

Application deadline: 25/05/2024

Expected start date: 27/05/2024