Records Support Officer - Bridgwater, United Kingdom - KBR

KBR
KBR
Verified Company
Bridgwater, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Title:

Records Support Officer

Our friendly and dynamic team in

Bridgwater

are looking for a

Records Support Officer

to join them on the

Hinkley Point C (HPC) project, with some days spent at project site.

What's the role all about?

Working within the Quality Records Branch and reporting to the relevant contractor team Quality Management Lead, the

Records Support Officer


is responsible to deliver and monitor the Documents, Records, Authority and Certificates arrangements in order to support ONR Nuclear License Conditions 6 obligations with respect to Lifetime Quality Records (LTQR).


Following induction and training, you'll provide direct support to an HPC contractor management team under the supervision of the team Quality Management Lead (QML).

The position is within the Quality department of the delivery directorate.

The Quality department develops and maintains policies, strategies, standards, procedures and best practice in quality as well as providing oversight of HPC's activities and effectiveness.


Our Records Support Officers perform the following duties:
Be able to follow established Quality Department policies, procedures and specifications in identifying, processing and reporting LTQR information.

Supporting the QML and PM in the HPC contractor team to which the post holder is assigned.

Be trained and have access to Teamcenter EDMS and other relevant IT tools including but not limited to Skype, MS Teams and Office 365;
Within the contractor support team be able to positively and flexibly respond to provide to a single HBC contract or multiple contracts according to schedule and workload requirements;
Support the work scope from remote working locations (e.g. from own home), office based locations on-site or in-factory as directed;
Checking of HBC Contractor LOD/LDRC lists of documents in regard to completeness and correctness

Work with the QML to specify records requirements to contractors and continuously review reviewing compliance reporting tools

Framework & Boundaries


The Records Support Officer will be deployed based on operational need to support the Quality Records Branch and Quality Department operators such as Quality Management leads.

This will include working in Quality Management or associated administrative areas such as understanding requirements, technical writing, implementing agreed solutions, collating and interpreting data, creating reports and monitoring the effectiveness of the implemented solutions including:
Support QML's on Teamcenter tasks

Track and chase up on open points

Support quality completeness checks


There will be expediting the deployment and implementation of records requirements and the post holder may, from time to time be asked to undertake tasks in more than one of the above three areas.


Principal Accountabilities:

Gather and validate data for monthly Records dashboards

Support authoring of management system documentation

Support workshop facilitation, requirements gathering and compilation of findings

Produce dashboards on a regular basis for a variety of audiences

Provide regular progress reporting to Records Branch Managers

Identify gaps & improvements, propose solutions

Prepare materials for engagement with Regulators

Provide efficient and effective support for the records branch

Participate in defining and implementing solutions and monitoring the effectiveness

Champion the Records Management Processes across the project and with external stakeholders

Seek to continuously improve Records Management performance across the project

All other tasks as requested by the Records Branch managers

Essential Knowledge and Skills

Strong organisational skills with ability to take direction

Support preparation of presentation material

Act as a strong advocate for best practice, able to support and defend practical deployment and solutions, whilst remaining open to the ideas of others

Desirable

Knowledge and Skills

Understanding of Records / Document and Data Management methodologies and tools within a major infrastructure project environment

Ability to read, interpret and translate requirements

Essential Qualifications and Experience

Relevant technical (preferably quality) degree or equivalent professional qualifications sufficient to demonstrate competency assessment. (for Technical RSO)

Experience of interfacing with project teams and with supply chain organisations

Experience of analysing data, preparing reports and making recommendations

Desirable

Qualifications and Experience

Teamcenter / Documentum / CEMAR / Business Objects / Power BI experience would be advantageous

Experience of Technical Authoring

Records / Document and Data management experience

Creation and facilitation of workshops


Key Competencies:

Humility

Encourage, challenge and work through differing opinions

Recognise that we will not have all of the answers; listen to others to come to a reasoned conclusion

A
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