Office Supervisor - Manchester, United Kingdom - Pell Frischmann

Pell Frischmann

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About Pell Frischmann:

Pell Frischmann is an international multi-disciplinary consulting engineering company with over 90 years of experience in the built environment.

We are a unique business whose purpose is to generate sustainable funds to deal with the environmental and social commitments resulting from the closing of Germany's hard-coal mining industry; so our work directly contributes to environmental protection and preservation for the future.

Our expertise and capabilities cover:
Buildings, Civil Structures, Highways & Transportation, Land Development, Rail, and Water & Environment.

"Excellence Through Innovation" permeates our company culture. We believe that quality engineering goes beyond simply achieving codified compliance, and we passionately pursue solutions that deliver better results for end-users via unconventional methods
.

Appointment Type

Permanent

Full Time/Part Time

Parttime

Specialism

Business Administration

Hours

22.5 across Tuesday, Wednesday and Thursday

Location

Manchester

Working Practice

Hybrid

Job Reference

10305

Main Purpose of the Job

As the main point of contact for our Manchester office, this is an integral role responsible for the efficient and effective management of general office processes and procedures.

You will provide supervisory office management support to the staff within our Manchester office, including project managers and directors. The role will also provide support to our Mold office too from time to time.

It is essential that the Office Supervisor maintains a positive company image, acting as the first point of contact to employees, visitors, clients and vendors.

As well as local office duties, the post holder may have responsibility for centralised business support procedures.

An on-site presence is necessary to due to the nature of the role, however flexible working arrangements can be agreed locally with your line manager.

Main Duties and Responsibilities -

Coordinate internal and external meetings and assist with planning and arranging events, including organising catering when requested
Manage meet and greet areas and assist all office visitors
Answer, screen and transfer incoming calls as necessary
Format, print and bind relevant documents
Maintain adequate levels of stock and order office supplies as needed
Raise purchase orders and invoices in line with Finance department guidelines
Local Health & Safety Coordinator all activities monitored by the Company H&S Coordinator
Maintain a clean and safe office area
Adhoc tasks as required

Project Administrative tasks -

Preparation and formatting of key documents and correspondence
Ensuring compliance with the Business Management System
Organisation and maintenance of case file documentation
Project document control including closing of files, archiving and ensuring compliance with Company processes.
Support with billing process
Preparation of relevant project invoices

Qualifications, Experience & Skills
***
Essential

Preferred

Experience

Previous Administrative Experience

Key Competencies

Strong attention to detail
Ability to work without supervision and use initiative
Excellent time management skills
Exceptional communication and customer service skills
Excellent IT-Literacy, including proficiency with Microsoft Office Programs (Word, Excel, PowerPoint and Outlook).
Strong prioritisation and organisation skills, including the ability to multitask
Ability to handle confidentially information

Why Pell Frischmann?:

We are one of the UK's most influential and highly respected firms of infrastructure and built environment professionals.

We provide a collaborative and supportive working environment, where you'll have the freedom and flexibility to create your own pathway and make a real impact within the business and in the communities in which you will operate.