Administrator - Derby, United Kingdom - Lynx Employment Services Ltd

Lynx Employment Services Ltd

Verified Company

Derby, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are recruiting on behalf of our client, who is looking for
Administrator to join their team in the
Derby area.

About the Role
Our client requires an administrator to assist their resources team.

The resources team support the repairs and maintenance team with a number of key services including; fleet management, support for the provision of the out of hours repairs service, provision of plant and equipment for repair works, issuing of keys for onsite stores at their depot, plus other admin duties.

Fleet management duties include:

Being a main contact for repairs operatives to report vehicle faults and failures and to proactively problem solve finding alternative vehicle arrangements to minimise downtime
Liaising with management department to book in vehicle repairs, services, MOTs and drivers assessments, monitoring the progress of vehicles in for repairs and vehicles ready to collect
Liaising with the repair's planners to schedule in time for vehicle to attend MOTs & services
Monitor monthly fuel card usage, report anomalies and issuing of bearer cards as needed
Ordering and issuing of parking permits as needed
Running of vehicle tracker reports
Dealing with penalty notices and parking fines
Liaise with third party garages as needed

Supporting the out of hours service duties include:

Chase up paperwork from repairs operatives for works carried out during non working hours, ensure these tally to the operatives monthly claim form
Liaise with the out of hours contractor for any works carried out by them and ensure updates of the job status are provided promptly
Forward details of out of hours work completed to the customer service team, in order for the jobs to be raised in the system
Organise cover for out of hours shifts following updates of staff sickness or leavers

Depot duties include:

Issuing and recording of small plant and equipment required by repairs operatives
Perform weekly stock count of plant and equipment required for out of hours situations
Issuing of keys for onsite stores as required
Deal with any deliveries to reception in relation to the Resources

General Admin Duties include:

Update various teams following leaver notifications
Raising purchase orders as needed
Scanning, sending and saving of documents
Assist other members in the team with contacting tenants to discuss satisfaction surveys
Any other office duties as required

Skills required for the role:

Strong communication skills
Ability to use Excel spreadsheets
Team player
Ability to prioritise
Ability to multitask
The role is office based and the office needs to be covered between the hours of 8am and 4:30pm, this is done on a rota basis between the other 2 people in the team.