Senior Administrator - Edinburgh, United Kingdom - Saheliya

Saheliya

Verified Company

Edinburgh, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Saheliya Lead Administrator

Job Title Saheliya Lead Administrator
(Female)

Location 125 McDonald Road, Edinburgh, EH7 4NW (office based post)

Hours 35hours per week, Monday - Friday, 9.00am - 4:30pm

Salary £21,495- £27,033

Organisation

Saheliya is a specialist mental health and well-being support organisation working with women (12+ years) experiencing racial inequality in Edinburgh, Glasgow and other parts of Scotland.

Purpose of the Job
To provide effective reception and administration support to Saheliya's office in Edinburgh.

To ensure the smooth running of the office by maintaining and developing administrative systems, overseeing the premises, and line-managing reception and clerical staff and volunteers.

Main Duties

Maintain, improve, and develop organisational administrative systems to ensure efficient running of the organisation.
Manage premises including best practice health and safety, fire safety, maintenance and repair.
Ensure all PCs and laptops are updated with the relevant software, antivirus etc.
Manage and maintain office filing systems, databases
Produce and update publicity
Regular updating of website and social media accounts
Generate reports from the database
Provide admin support to Finance and HR Managers
Take minutes at staff meetings
Ensure that reception of service users and visitors is effective and appropriate: this includes being in the office on time to receive them for the various classes and activities throughout the week.
Ensure incoming phone calls and referrals are appropriately directed
Ensure that incoming mail is received, sorted, and outgoing mail is posted punctually
Order and manage office stationery and supplies
Regularly check suppliers and maintenance contracts such as electricity, photocopier, telephone and stationery etc are updated, competitive and economical
Undertaking PVG registration checks for staff and volunteers and ensuring they are timeously updated
Maintain and update administrative database
General organisational admin duties including writing letters and photocopying
Linemanage and support volunteers to provide additional support for the reception and phones.
Line

- manage and support the cleaner/house-keeper

Liaise with other members of staff to maintain and develop ongoing effective office systems
Uphold and promote Saheliya's ethos to support the empowerment of BAME women.
Maintain high levels of confidentiality in all areas of work
Carry out other appropriate duties that further the aims of Saheliya

PERSON SPECIFICATION

Essential requirements:

-
Female:

Robust organisational skills
Experience of maintaining and developing a broad range of administrative systems
Ability to work efficiently and prioritise tasks
Ability to work under pressure and meet deadlines
Integrity and reliability
Excellent written and spoken communication skills
Experience in Microsoft office including word, excel and database
Experience of website management
Experience of providing linemanagement or staff support
Fluent spoken and written English
Present a high degree of professional and personal integrity
Commitment to equal opportunities and human rights
Ability to maintain high levels of confidentiality
Ability to work on own initiative and as part of a team
Willingness to take part in continuing professional development opportunities

Desirable requirements:

Experience of supporting and supervising volunteers
Experience of administrative duties in a voluntary sector setting
Knowledge of OSCR and the regulations and legal framework
Experience of working in a mental wellbeing or therapeutic setting.
Experience of working with vulnerable people from BAME backgrounds
Line

-management experience

An understanding of the voluntary and public sectors within Scotland
An understanding of the policy context Saheliya works within

Interview Date:
TBC
or post to

Recruitment, Saheliya, 125 McDonald Road, Edinburgh, EH7 4NW.

CVs will not be accepted

Job Types:
Full-time, Permanent

Salary:
£21,459.00-£27,033.00 per year

Benefits: