Senior Bid Coordinator - Glasgow, United Kingdom - Wood Plc

Wood Plc

Verified Company

Glasgow, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview / Responsibilities:
Wood is currently recruiting for a Senior Proposals Coordinator with extensive experience in the oil and gas petrochemical industry. This role offers hybrid working.

Job Objective:

Responsible for coordinating high-quality responses to customer inquiries, including initial pursuits of opportunities, requests for information, solicitation of interests, pre-qualifications, and requests for proposals.

The individual in this role has responsibility and accountability for the proposal process for their assigned proposals and the quality of those proposals.

Proposals will be managed and executed in compliance with mandatory procedures and standards set by the company and respective Business Unit and in line with proposal best practices.

This is not a supervisory role but will require extensive experience in proposals and have the ability to coach and mentor junior team members.

Works with a degree of independence based on experience and will manage own workload.

Key Accountabilities & Responsibilities:

Success criteria includes:

Increased win rates within the respective businesses
Ensure the business is properly supported
Ensure quality of proposals, presentations and other customer responses

Summary of responsibilities include:

In absence of or support to Proposal Manager or Proposal Lead, maintain list of all active proposals, prequalifications and other customer responses with status and submission dates for assigned business
Take endtoend ownership and command of proposal development and related support processes on all assigned written proposals, oral presentations, Best and Final Offers, Evaluation Notices, Final Proposal Revisions, etc.
Support compliance of Strategy & Developmentowned Tender Governance Policy gates during pursuit and proposal development
Ensure incorporation of proposal best practices into all customer responses for respective business
Support preproposal positioning where needed, as well as proposal development strategies and implementation. This includes development of capture plan and proposal planning document development, facilitatation of strategy sessions to develop the win strategy and theme/value proposition for proposals
Oversee the production of assigned proposals and other customer responses (including prequalifications, expressions of interest, presentations, etc) and ensure that the proposal is compliant and delivered on time. This key role collaborates with capture management, SMEs, and proposal staff to write, edit, review, and produce winning proposals
Ensure customer's requirements are fully met. This involves conducting searches for appropriate materials and writing and editing project summaries, resumes of project personnel, and other supporting sections of the proposal, as necessary. Leverages existing archived proposal information
Assess the Request for Proposal and customer requirements/evaluation criteria
Develop and implement the proposal management plan (responsibility/compliance matrix)
Develop and implement the proposal schedules
Schedule and attend proposal meetings with management / estimators / project teams including taking meeting notes and actions where required
Lead proposal kickoff and review meetings
Oversee and/or expedite the following proposal processes: information gathering and compilation, data entry, formatting, editing, reviews, reproduction and delivery
Where appropriate, assist/expedite business development managers in the management review of contract, tax, and insurance requirements
Expedite proposal stakeholders to obtain outstanding proposal deliverables per the proposal schedule and in order to make the proposal deadline
Ensure consistency and branding compliance for all customer responses
Prepare postbid submissions, organize the response to requests for clarification
Manage the development of customer presentations (preproposal or postproposal)
Oversee/participate in color/management team reviews
Remain current on all solicitation modifications/Q&A and communicates them to the team; Revises schedule, outline, and proposal management plan (responsibility/compliance matrix) as necessary throughout proposal life cycle
Assist in the orientation and training of other proposal participants, including: assistants, process and technical coordinators and business development managers (as needed if the respective business does not have assigned Proposal Manager or Proposal Lead)
Support marketing activities (if required by the needs of the respective business)

Skills / Qualifications:

Qualifications:

Bachelor's Degree from an accredited university required in Business, Marketing, Communications, Journalism, or related majors preferred; or equivalent in years business experience

Knowledge, skills and experience: