Property Administrator - London, United Kingdom - LH Pink Consulting Limited

LH Pink Consulting Limited
LH Pink Consulting Limited
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

I am currently working with one of my best clients to find them a well-rounded Team Administrator to work in a temporary booking that may extend to longer term or even a permanent role This is initially a 4 month booking.

Duties within this busy and challenging, yet satisfying role within a friendly team include:

  • Carrying out duties as requested by the property department directors and senior members of the department.
  • Arranging meetings and maintain the team's diaries using Outlook.
  • Processing and scanning external / internal correspondence as well as invoices, contracts, purchase orders, general documentation etc.
  • Raising purchase orders.
  • Assiting with Health and Safety projects.
  • Organising joiners/leavers in the department including filling in IT forms for equipment/drive/software access ensuring full new start set up is on track, as well as ensuring all equipment is handed back into the IT department upon leaving the company.
  • Ensuring finance mailing lists, SharePointorg chart, and other central property and buildings department SharePoint items are regularly kept up to date.
  • Key contact for Facilities Manager and IT Manager as regard to the finance areas of the floor organising and coordinating office moves as required.
  • Ordering office furniture and supplies as required.
  • Managing catering requirements including arranging lunch/events as required.
  • Carrying out other secretarial duties as required including typing, spreadsheets, proof reading, photocopying, minute taking, relaying messages to the appropriate individual, etc.

PERSON SPECIFICATION

  • Practical experience demonstrable experience working in a secretarial or administrative capacity.
  • Down to earth able to build good working relationships across the business and work effectively as a team member.
  • Strong attention to detail tasks delivered are free from errors, databases are organised and up to date, communication is very clear and concise.
  • Very organised with exceptional time management skills able to work under pressure, prioritising competing tasks and deadlines.
  • Proactive selfmotivated and have a proactive approach to work and helping others.
  • Flexibility able to pick up new tasks or perform tasks at short notice.
  • Numbers literate basic understanding of numbers and accounting.
  • IT skills proficiency in Word, Excel and PowerPoint.
  • Must be able to deal discretely with confidential information.
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