HR Coordinator - London, United Kingdom - Wunderman Thompson

Wunderman Thompson

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Who we are:

At Wunderman Thompson we exist to inspire growth for ambitious brands.

Part creative agency, part consultancy and part technology company, our experts provide end-to-end capabilities at a global scale to deliver inspiration across the entire brand and customer experience.

We are 20,000 strong in 90 markets around the world; our people bring together creative storytelling, diverse perspectives, inclusive thinking, and highly specialized vertical capabilities to drive growth for our clients.

We offer deep expertise across the entire customer journey, including communications, commerce, consultancy, CRM, CX, data, production, and technology.

In a nutshell

As an HR Coordinator, you'll be part of the People team, working closely with the HR Operations Coordinator, maintaining the administration for the HR function, specifically for the Creative, Strategy and Data, MAP and Cocktail teams.

You will support the Head of L&D to grow and develop our people to deliver a whole brand approach for clients.

HR Lifecycle administration

Work closely with the HR Coordinator to manage daily operational activities, including but not limited to job changes; starters; leavers; leave of absence; requests for employee data; and document management
Create and facilitate documentation and system changes across all points of employee life cycle including new hires, structure changes, transfers, promotions, leavers, merit cycles etc
Providing timely and accurate responses to employee, line manager, and HR colleague queries and requests
Monitoring and tracking information including probations; fixed term contracts; visa expiration; and flexible working agreements; following up with managers to ensure completion of activities within required timeline
Preparation of other documentation such salary review & bonus letters and other correspondence
Work with the HR team to review and enhance the HR process and people experience throughout the agency
Awareness of company benefit schemes to answer employee queries
Induction/Onboarding
Compliance to SOX audit, including IT, referencing, control sheet management
Own the Exit Interview and New Starter checking process for your teams

L&D Coordination

Coordination of all training & wellbeing activity: including scheduling, room bookings, AV, catering, meet & greet, marketing/comms, feedback forms, tracking attendance
Managing the master L&D and wellbeing calendar, keeping up to date with all events, activities & opportunities
Ownership of all marketing/staff communications to raise awareness & boost engagement
Finance administration, including tracking & managing training & wellbeing budgets, raising purchase orders, setting up new vendors, invoice payments
Tracking event attendance and sending & collating feedback
Working closely with marketing to support on agency submissions, outlining our extensive L&D, DE&I and wellbeing initiatives
Joining the EMEA L&D community to keep abreast of any EMEA, Global & WPP opportunities & best practice learnings
Relaunch our lunchtime lesson series across capabilities, ERGs, inspiration
Supporting the relaunch of our onboarding process for new starters
Facilitating training sessions
Managing our yearly IPA submission
Supporting our Employee Resources Groups and coordinating communications to drive engagement of their initiatives

What we can offer you:

We don't settle for people who can just do the job, we look for people that go beyond that and always push our thinking to be better than yesterday.

We believe that this is what makes our agency a great place to be - a space where you're never far away from the best minds to learn from.

We want you to be comfortable and proud every day of the week and have created an open and inclusive environment where you can bring your whole self to work.

We don't want you to just fit into our culture, we want your uniqueness and diversity of background to add to it and make this an agency where we all have a real sense of belonging and purpose.

We are a community.

Our focus is on keeping teams connected and engaged whether we're in the office or working from home, putting people's wellbeing first, ensuring every person has access to our learning and development programme and building an inclusive workplace.

We have a weekly 'Staying Connected Calendar' which is full to the brim of training you can get involved in, inspiration sessions hosted by external partners to check out and wellbeing classes and tips and tricks to look after your mind, body and soul.

From yoga, Pilates, HIIT, hypnotherapy, a Strava cycling group, 1:1 resilience sessions and trained mental health first aiders. To name a few. Within our office we have a dedicated wellness studio and this year we built a brand new learning lab.

Here we host weekly lunchtime lessons that supports iLearn, our learning & development portal home to 100s of sessions for you to access.

We're also c