Spares Administrator - Lee-on-the-Solent, United Kingdom - Atlantic Refrigeration Ltd

Description

JOB TITLE:
Spares Administrator


REPORTING TO:
Office Manager


QUALIFICATIONS or EXPERIENCE REQUIRED:

Sage 50 Accounts

Microsoft Office 365:
Excel, Word, Outlook


HOURS / PAY:9am - 4pm Monday to Friday £25,000 pro-rata


Main Focus of the position

To process Requests For Quotation (RFQ's) and Purchase Orders (PO's) received on a daily basis from customers of the Spares Department, in a timely manner, whilst ensuring best price, lead time and service from selected suppliers.

Key Tasks and Duties
Record RFQ's and PO's received on spares spreadsheet.
Prepare quote requests and send to relevant suppliers.
Consolidate supplier quotes, selecting most competitive considering price, lead time and service.
Update Sage part numbers with selected supplier and price information.
Update quote to sales order on Sage and place corresponding purchase orders with suppliers.
Check order confirmations from suppliers ensuring part numbers, quantities and requested delivery dates match.
Submit order confirmations to customers via preferred media.
File any paperwork and periodically archive filing.
Other tasks as required and requested to assist in the efficient running of the department and company.


Holiday Cover
As required and requested, provide cover or support in other areas of the business.


Attributes
Polite and professional.
Work well under pressure and meet deadlines.
Communicate confidently at all levels.
Deliver high standards of service to clients and other staff.
Methodical, attention to detail and accurate.
Engage in team work.
Self-motivated and work using own initiative
Able to co-ordinate a number of different projects at the same time.
Willing to accept responsibility for completing designated tasks.
Excellent communicator, written and verbal.


Essential Skills and Qualifications
Sage 50 Accounts

Microsoft Office 365:
Excel, Word, Outlook
Maths GCSE Grade B or above
English GCSE Grade B or above
Full, clean UK driving licence


Desirable Skills and Qualifications
Refrigeration industry knowledge and experience.
Experience within a procurement department.


Codes of Conduct
To carry out instructions issued by the Senior Management.
To act in the best interests of the Company.
To contribute to the full extent of capabilities, to achieve the most effective operational standards and practice.
To perform all duties in accordance with the Company Health and Safety
Policy.

To perform all duties in accordance with the Company's other policies, outlined in the Staff Manual, and updated/advised to employees from time to time.

To maintain high standards of attendance, punctuality, and personal appearance.
To maintain the confidentiality of the Company, our Clients, and business associates.
To undertake Continuous Professional Development and training as required by the Company Directors.
To maintain skills as required by the Company and/or new legislation.


Job Type:
Part-time

Part-time hours: 30 per week


Salary:
£19,230.00-£25,000.00 per year


Benefits:

• Company pension
• Free parking
• Onsite parking

Schedule:

• Monday to Friday

Work Location:
One location