Archive Assistant - Eastbourne, United Kingdom - Mayo Wynne Baxter

Mayo Wynne Baxter
Mayo Wynne Baxter
Verified Company
Eastbourne, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Archive Assistant

Permanent, full time

Based in Eastbourne

Let us introduce ourselves


Mayo Wynne Baxter has over 170 staff and Partners across our Sussex offices and have been providing advice to the people of Sussex and beyond for over 150 years.

We are proud of our heritage and our strong reputation in Sussex, but we have clients based across the globe.

You will be joining a firm that prides itself on delivering exceptional service to our clients and to each other, in a friendly and supportive way.

We believe that we are stronger together and that our differences make us strong.

We know that we are all more effective and perform at our best when we can completely be ourselves, and that the more diverse perspectives we have, the more we are able to learn, grow and thrive.


We believe in trusting our people to make the right decisions for themselves, from when and where you work, to how you dress; we focus on outputs.


The opportunity
This is an exciting opportunity to join our Archive team during a period of growth as an Archive Assistant.


To place into storage and retrieve from storage original documents and matter files ensuring that the electronic record of the stored material and its location are both accurate and complete.


Your key duties will be

  • Archiving, indexing and storage of closed files in accordance with the current archive process specified by the Archive Manager
  • Initiating the retrieval of closed files from archive storage on request
  • Secure destruction of timeexpired archived files
  • Placing deeds, securities, wills, EPA/LPAs, and other documents and items into secure storage and retrieval of same on request in accordance with the specified process
  • Creation of complete and accurate document records on Peppermint database, and updating with current location data
  • Investigating queries about stored files or documents
  • Moving boxes and small items around the building
  • Organising clearance of confidential shredding
  • Recycling of paper matter files for reuse when in appropriate physical condition

Skills and experience you will have:

  • High degree of efficiency, accuracy and organisation in carrying out tasks
  • Experience of Microsoft Office suite including Word and Outlook
  • Able to communicate clearly in person and in writing
  • Demonstrates a recognition of the importance of working as part of a team
  • Demonstrates a flexible attitude when performing all aspects of the role

Key competencies you will need:
How we work

  • Relevant administrative or secretarial qualification or equivalent experience gained in a similar role (desirable)
- excellent organisational and prioritising skills;
- the ability to work in a busy team;

  • Ability to work under own direction.

How we work
We embrace agile working and offer a blended approach to how we work.


We appreciate that people have different needs and preferences, and we're keen to be flexible, after all, we value what you do.

**Equal opportunities
More jobs from Mayo Wynne Baxter
See all jobs of Mayo Wynne Baxter