Pa and Data Support Administrator - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust
Nottingham University Hospitals NHS Trust
Verified Company
Nottingham, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Band 4


Main area

  • Administrator and Data Support
-
Grade

  • Band 4
-
Contract

  • Fixed term: 12 months
-
Hours

  • Full time
  • Part time
  • Job share
  • Flexible working
37.5 hours per week
-
Job ref
B
Site

  • Nottingham University Hospitals
-
Town

  • Nottingham
-
Salary
- £23,949 - £26,282 per annum, pro rata
-
Salary period

  • Yearly
-
Closing

  • Today at 23:59Job overview
Nottingham University Hospitals strive to be outstanding in health outcomes and patient and staff experience. We would be delighted to hear from you to discuss the role. The job description has detailed information about the roles and what we need from you.

Main duties of the job


As a Band 4 PA and Data Support administrator you will ensure our Governance and Education teams are developed and effective and that our systems and resources are used appropriately.

You will manage day-to-day responsibilities, team activities and events associated with the team especially those linked to the local and national requirements and standards.

The post holder will provide support to team members and accountable parties in the creation and planning of key events and work closely with the team and associated colleagues to ensure planning is executed in a timely manner.

The post holder will be responsible for using systems and setting up systems and databases where none previously exist and their ongoing maintenance, and will run reports on ad hoc and regular occasions.


The post holder will have demonstrable expertise in a full range of administrative and organisational policies and procedures, including analytical skills acquired through training and relevant experience.


The post holder will be expected to work flexibly and will be given the autonomy to prioritise work to ensure that team managers are fully briefed, prepared and well supported.

The post holder will be expected to seek advice when necessary but will be responsible for managing own area of work.

Working for our organisation

Team NUH prioritise our patients, our people and our population.

As part of the small but busy Maternity Governance structure, you would be key support to ensure we manage, record and share our work to internal and external bodies.

Our staff at NUH will have a positive and inclusive experience, being competent, engaged, developed and empowered as part of team NUH

Detailed job description and main responsibilities


JOB SUMMARY
The post holder will provide support within the Governance and Education structure and provide team support.

The post holder will manage day-to-day responsibilities, team activities and events associated with the team especially those linked to the local and national requirements and standards.

The post holder will provide support to team members and accountable parties in the creation and planning of key events and work closely with the team and associated colleagues to ensure planning is executed in a timely manner.

The post holder will be responsible for using systems and setting up systems and databases where none previously exist and their ongoing maintenance, and will run reports on ad hoc and regular occasions.


The post holder will have demonstrable expertise in a full range of administrative and organisational policies and procedures, including analytical skills acquired through training and relevant experience.


The post holder will be expected to work flexibly and will be given the autonomy to prioritise work to ensure that team managers are fully briefed, prepared and well supported.

The post holder will be expected to seek advice when necessary but will be responsible for managing own area of work.


KEY JOB RESPONSIBILITIES

Routine and Admin responsibilities

  • The post holder, on a day to day basis will manage the processes and associated administration of the governance/education structure, including achieving a high standard of administration support services and ensuring staff sickness, absence and annual leave are acknowledge and recorded in line with the trust procedures.
  • Provide daily coordination and management of electronic diaries, events and activity, receive all forms of communication, ensuring they are prioritised appropriately Utilise an efficient 'bring forward' system to ensure senior staff are kept informed of all requirements to support activities, including escalating problems where needed
  • Draft agendas for meetings and responses to correspondence.
  • Ensure databases kept up to date in an accurate way and be prepared to provide data and reports on a routine and adhoc basis, maintain efficient manual and electronic filing systems.

Financial Responsibilities:


  • Ensure that funding is managed for business critical training and prioritised and distributed in accordance with service needs, in conjunction with team members.

Communication and relationship skills:


  • Use excellent communication and interpersonal skills to build relation
More jobs from Nottingham University Hospitals NHS Trust
See all jobs of Nottingham University Hospitals NHS Trust