Executive Assistant, Senior Associate - Edinburgh, United Kingdom - State Street

State Street

Verified Company

Edinburgh, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Responsibilities:

Handle highly confidential and sensitive information
Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and regions
Review and disseminate incoming documents and communications
Prepare a variety of materials on a daily weekly or monthly basis
Independently and efficiently administer executive calendars, including coordinating complex meetings involving senior level internal and external participants (including clients, regulators and vendor partners)
Coordinate meeting logistics, include preparing agendas, presentation materials, related handouts and take minutes.
Plan events, including and not limited to organising catering and reserve internal or external venues as needed
Administer complex travel arrangements, creating itineraries and agendas to include meetings, times, locations, and air, train and car travel.
Expenses administration : maintain and submit all related documentation (use of two different expenses processes)
Partner closely with Executive Assistants across the organisation
Interact with senior leaders and internal teams like HR, Finance, IT, Security, Catering, Travel and external vendors as needed
Championing our team / company culture to ensure we have the most collaborative and inclusive team possible

Qualifications:

Strong IT skills (including MS Office), a good knowledge of Teams and Zoom would be an advantage
Highly organised and able to manage competing priorities
Excellent communication skills
Strong interpersonal skills in establishing and maintaining effective working relationships at all levels
Strong administrative skills
Ability to work comfortably under pressure
Ability to work autonomously
Polished and professional personal presentation
Creative thinker able to generate solutions to challenges
A team player who can demonstrate strong collaboration skills