Programme Coordinator - London, United Kingdom - Wac Arts

Wac Arts

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB DESCRIPTION

Job Title:
Programme Coordinator

Salary:
£28,000-£30,000

Duration:
Permanent

Hours: 35 hours per week to include Saturdays & Evenings

Tuesday, Thursday & Friday

11:0019:00

Wednesday - 13:00 - 21:00

Saturday - 09:00-17:00

Some additional hours may be required including occasional Sundays. The role qualifies for TOIL. During holiday periods office hours may be worked Monday - Friday.

Reports to:
Head of Learning and Participation

JOB SUMMARY

SUMMARY OF KEY RESPONSIBILITIES

This role will coordinate all programme activity at Wac Arts, communicating and working with a variety of core staff, freelancers, parents, and guardians.

Programme Coordination

Act as the coordinator for the Learning & Participation Programme ensuring smooth running of all activities
Ensure rooms and spaces are booked and prepared with external contact or inhouse Events Management team
Monitor, audit and purchase all equipment for programmes, liaising with Building Services and the IT Operations Manager to ensure correct setup for arts programme activity
Organize cover for sessions and ensure consistency of standards when cover staff are delivering sessions
Ensure all new staff are provided with the correct training, orientation and documentation prior to their start date.
Complete timesheets for sessional staff as well as liaising with Finance and Admin team regarding invoices for freelance cover staff
Establish and develop strong relationships with partners, stakeholders, and young people
Manage referrals for Wac Arts' programmes
Undertake onboarding of new participants on the Wac Nites provision including observations of young people in trial sessions
Create inclusive and accessible versions of all documents
Ensure equipment and resources are provided to staff for sessions and work with the IT Operations Manager to maintain good working order of all tech
Act as the Duty Manager and a contact for parents, guardians and students during Wac Arts activity
Act as the first point of contact for staff on Wac Arts programmes.
Work with the Marketing department to maximize participation in activity
Liaise with parents/guardians and carers to create and implement access/ care plans for participants with additional needs
Ensure the highest standards of pastoral care for young people are maintained across Wac Arts Activity
Work with the staff team to conduct evaluation of the programme activity
Coordinate the Jack Petchey awards and end of year achievement awards
Coordinate sharing week, evaluation week and the end of year grand sharing
Coordinate the Young Actors Company and Young Dancer Company public performance in the summer term
Undertake other tasks as directed by your line manager

General

Contribute to an open, creative, and collaborative team culture
Act as a Deputy Safeguarding Lead and First Aider
Act as the Duty Manager on Saturdays and evenings
Attend all internal and external meetings relevant to the role
Provide data and reports for internal and external parties as required by your line manager
Support WA in initiatives to expand its Arts Programme

PERSON SPECIFICATION

Skills and experience

A minimum of 2 years' experience of project, event or activity coordination
A minimum of 2 years' experience working in a field relevant to the arts, creative industries, youth work and specifically SEND area.
Reaching and engaging young people and communities that face the greatest barriers to participation in the arts
Excellent IT skills including MS Excel, Word, Teams, Zoom

Attitude and approach

A positive outlook with a can do attitude and natural collaborative approach to working
Excellent communication skills with a wide range of colleagues, clients and partners
Customer service focused
Able to act tactfully, courteously and with empathy
An understanding of and commitment to equality, diversity and inclusion
High levels of personal and professional organisation, integrity, discretion and confidentiality
First class timemanagement and prioritisation skills

Desirable experience and other useful skills

Training in safeguarding of children and vulnerable adults (training can be provided)
Emergency First Aid certificate (training can be provided)
Experience of facilitating
Experience of working with Young People with disabilities

Equality

As an equal opportunities employer, Wac Arts is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity, marriage or civil partnership.

Job Types:
Full-time, Permanent

Salary:
£28,000.00-£30,000.00 per year

Schedule: