Facilities Administrator - Bedford, United Kingdom - Pintl Retail Maintenance Ltd

Description

We are a small family run business based within Wrest Park in Silsoe, Bedford. We are a Facilities Management company supplying support to various cosmetic/skincare brands across the UK and Ireland.


Job Summary
The main purpose of this position is to provide administration support to the Facilities team. To maintain efficiency and administration systems, looking to improve and develop where necessary.

A strong communicator who can receive and process information in an efficient way and in return pass on required key-information and action points to the team.

The administrator is an integral part of the team and will ensure that everything behind the scenes is running smoothly and can muli task with ease.

Key Responsibilities

• Liasing with third party suppliers/contractors.
• Support the Facilities department in delivering a consistent and efficient service across the site including ensuring that all Planned Preventative Maintenance schedules are up to date and that any remedial works are undertaken quickly.
• Ensure that Risk Assessments, Method Statement (RAMS) etc are fit for purpose and all up to date.
• Production of monthly reports.
• Maintain both soft and hard filing systems, ensuring consistency and support management team where required.
• Maintain the financial administration of the office including raising purchase orders, monitoring expenditure against budget and raising invoices.
• Organising weekly schedule of works.

Knowledge, Experience

• Office administration experience.
• Excellent knowledge of basic software
• Excel, Power Point & Word.
• Geographical knowledge preferred but not necessary.
• Driving Licence necessary.
• Previous experience of helpdesk operations is desirable.

Skills and personal attributes

• Confident telephone manner
• Ability to multitask and prioritise a high volume of incoming jobs
• Excellent communicator.
• Flexible.
• Attention to detail
• Excellent organisation skills
• Proactive & able to work on own initiative.

Job Types:
Full-time, Permanent


Salary:
£20,067.00-£21,200.00 per year


Schedule:

• Monday to Friday

Ability to commute/relocate:

• Bedford: reliably commute or plan to relocate before starting work (required)

Work Location:
One location

Application deadline: 03/02/2023