Part Time Team Administrator - Plymouth, United Kingdom - Hydrock

Hydrock

Verified Company

Plymouth, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Part time

Description

Job Advert

We have a fantastic opportunity for a
Part Time Team Administrator to join our growing Plymouth Team We are flexible on what days you are in as well

Position overview

Reporting to the Finance Assistant, based at our Plymouth office (PL7 5JX), the main purpose of the role, is to provide project and financial administration support to a team of Engineers, Consultants and Directors, that forms part of our multiple award-winning engineering consultancy.

You can expect a professional, fast-paced environment where everyone pulls together to achieve shared goals.

Core Job Functions

Provide administrative support from fee proposal stage, through to project completion for a variety of projects and clients.
Promptly responding to all incoming calls; answering queries and redirecting calls to members of staff;
Onboarding of new projects ensure correct documentation is received, projects set up correctly and fees forecasted on the relevant systems.
Raising invoices & credit notes in conjunction with delivery teams to ensure monthly deadlines are met.
Act as a liaison point between other teams within Hydrock i.e., Legal, Credit Control, Accounts, dealing with queried debtors and resolving credit control issues.
Assist in the production of Purchase Orders and liaise with suppliers and Subcontractors/Affiliates.
Contract administration, in line with company policies and QA procedures.
Updating forecasts, billing schedules, WIP and other balances in our ERP (Rapport).
Supporting the Divisional Financial Controller with monthly management accounts, financial reporting and analysis.
Work in line with quality and health and safety procedures and assist with compliance;
Assist with any other ad hoc office administration support required, including ordering of office supplies and preparing for internal and external audits.

Essential requirements

Ability to communicate effectively in oral and written forms to staff at all levels within the company and with external organisations, maintaining confidentiality of information
Accurate administrative skills and strong organisational skills
Ability to prioritise and to meet deadlines
Fully competent in the use of Microsoft Office and other associated software (training given)
A dynamic and positive approach to work and comfortable multitasking under pressure
Some working knowledge of reviewing legal documents would be advantageous
Administrative experience gained within either the construction or consultancy industry would be advantageous
Friendly, sensible and wellmannered with a good sense of humour

What's great about Hydrock
We are a British-owned integrated multi-disciplinary engineering consultancy of over 900 staff in 21 offices across the UK.

Our driving motivation is to be a 'Force for Good', as it is our aim to improve the quality of people's lives from our employees to our clients, through to the communities we work in and our planet as a whole through the work we do.

From the buildings that surround you, the roads and bridges you cross, all related to the infrastructure that we create, we aim to offer the most sustainable possibilities to shape the places, communities and society that we live in through meeting our client's needs.

Through the path we are on to delivering a green future, the result is something that everyone can be proud of.

Named as Building's Engineering Consultant of the Year in 2023, we're known for delivering outstanding sustainable projects for our communities, planet, and society.

Some of these projects have recently received industry accolades, including Cleveland Pools winning the Conservation and Regeneration category at the Construction Excellence South West Awards 2023; Bay Technology Centre named Commercial Project of the Year at the British Construction Industry Awards 2022; YGG Tan-y-Lan picked out in the Integration and Collaborative Working category at Construction Excellence Wales Awards 2022; The Deaf Academy singled out for its Universal Design at the Civic Trust Awards 2022; and Bristol's iconic waterfront Wapping Wharf Living sweeping up at the Bristol Property Awards.

Take a look at our 2023 end of year film and get a feel for what we're all about.

What we can offer you:

Inspiring and supportive colleagues
Reward for progression and hard work
An opportunity to develop your soft skills, as well your technical skills
Competitive starting salary
Excellent health benefits 25 days of holiday (buy/sell up to five days), accrue 1 day extra every 2 years, with bonus holidays too
An earlier finish on Friday (4pm)
An opportunity to give back: "Day off for good cause" (on a workday)
A huge range of flexible benefits, including climate perks and an EV car leasing scheme

A place to feel included
We champion diversity, equity and inclusion. As an Equal Opportunities Employer, we commit to supporting our employees a