Project Officer - London, United Kingdom - Guy's and St Thomas' NHS Foundation Trust

Guy's and St Thomas' NHS Foundation Trust

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for an enthusiastic and organised Project Officer to support our digital pathology programme across South East London.

We are looking for an individual with experience supporting change or improvement projects, who are keen to develop skills and experience in digital transformation to join the South East London Pathology team.

You will support teams of change professionals to deliver projects across a range of specialties in the three organisations.

Bringing your experience of project support, you will help to deliver a range of activities with clinical and operational stakeholders including briefings, workshops, testing, and training activities.

Ideally, you will have experience of administrative or clinical processes within a busy healthcare environment.

Importantly, we are looking for people whose genuineenthusiasmfor this programme will be passed onto the rest of the staff base.

This will also require the post holder to beresilient and adaptablein order to deliver the programme of work successfully.

We will support you to develop further change management and digital transformation skills.

Guy's and St.

Thomas' Foundation Trust, Kings College Hospital Foundation Trust, and Royal Brompton and Harefield Hospital are embarking on the biggest programme of clinical pathway transformation we have undertaken.

Key to the success of the Apollo programme will be the engagement and involvement of service users and staff in building, then delivering new ways of working.

This transformation will be achieved by the introduction of a comprehensive Electronic Health Record (EHR) system. We are working in partnership with our EHR supplier, Epic, to deliver this programme of work.

Project Management

Support the development of project plans and the delivery of agreed milestones and objectives.
Provide project support to the individuals in the change management team.

Organise project meetings, ensuring that regular meetings are established, reports are produced and disseminated in a timely way and actions are followed up - adjusting plans to accommodate complex and changing priorities.

Set up and maintain risk and issues logs.

Working closely with more senior project leads to monitor and address risks and issue resolution to ensure projects deliver to time, quality and cost.

Lead service level workshops with admin, management and clinical teams. Produce presentation material and follow up information to introduce change projects and delivery plans.

Communicate information on the delivery progress of the project(s) to key stakeholders as required.

Provide scheduled highlight and exception reports per project, tracking milestones, for circulation to more senior project leads

Co-ordinate minutes, agendas and papers for distribution in preparation for meetings, ensuring this is done in a timely manner. Support evaluation and audit of change projects across sites and organisations.

Staff and stakeholder management

Support engagement plans for project to proactively ensure that positive and effective relations are developed and maintained between members of the team, all clients and key internal and external stakeholders throughout the project.

Support strategies to achieve acceptance, consensus and alignment of views, both formally and informally from senior managers and clinicians.

Support delivery plans and ensure these are regularly updated for all projects.

Support specific project management training and model practices to both internal staff members and external stakeholders and partners.

Develop communication material in electronic and physical formats in line with the programme communication strategy

Liaise with Trust Communications teams to ensure content is appropriate for standard methods e.g. intranet and Trust newsletters

Information management
Maintain project information management systems, produce reports and maintain project plans.

Maintain data collection systems that will provide accurate and timely data, including quantitative and qualitative data.

Maintain databases required by the project.

Interpret policies and protocols to support the project that are consistent with Trust standards

Strategy, change and service improvement
Support the development of a project/change strategy including research and development to identify, develop and promote best practice.

Support test and review of new concepts, models, methods, practices, products and equipment, particularly in relation to communications

Support innovative methods to gain patient and public involvement to inform service direction, improvement, user satisfaction and as a tool for performance management.

Regular horizon scanning of best practice and ways of working within the sector and within project management.

Please see attached job description for full details.