School Administrator - Kingsbridge, United Kingdom - Kingsbridge Community Primary School

Description

College- Kingsbridge Community Primary School- Location- Kingsbridge, Devon- Contract Type- Permanent- Hours- Full Time- Salary- C- Posted- 15th March 2023- Expires- 24th March :59 PM- Start Date- As soon as possible- Job ID Job Reference- Interviews on the 24th -26th
Job Purpose:

• To provide a comprehensive administration service within the school and for the federation.
• To support the Executive Head, Head of School and Operations Manager to ensure the appropriate financial, personnel and premises systems and procedures are effectively administered to ensure the smooth running of the school and federation.
• To be responsible for promoting and safeguarding the welfare of children and young people within the school.
• This role requires the ability to fulfil all spoken aspects of the role with confidence and fluency in English.

Main duties and responsibilities:

• To assist the Federation Operations Manager in the provision of efficient and effective administration and clerical support services.
• To provide secretarial, typing, general computer/data input/retrieval services.
• Undertake receptionist duties, provide the first line contact between school and the community, ensure school websites and general notice boards are up to date, and administer/maintain the school diary.
• To provide an effective and efficient mail and distribution service, including coordinating and distributing the weekly newsletter and text messaging service.
• To maintain accurate administrative, financial, pupil, staff and other school records, whilst ensuring GDPR compliance.
• To provide routine clerical support such as photocopying, filing and stationery issue.
• To maintain accurately the and other record systems to support the Operations Manager in meeting the needs of the school, authority and DfES.
• To maintain Parent Pay for school lunches, trips and other activities.
• Liaise with kitchen staff re daily dinner numbers.
• Support the Head of School with the organisation of supply cover for teacher absences. Maintain staff absence records and complete reporting paperwork for payroll.
• Produce weekly registers for teachers. Maintain pupil attendance records and generate reports for persistent absentees for class teachers.
• Complete necessary returns for the local authority and DfES including the termly school census.
• Generate standard reports and respond to requests for information from the Executive Head, Operations Manager, Head of School and Governors, as required.
• Process orders on FMS for goods and services required, check against delivery notes. Assist the Finance Assistant with the input of invoices to be paid.
• Arrange booking of staff onto requested training courses and arrange supply cover, with the support of the Head of School.
• Maintain accurate pupil premium records, arrange transfer of pupil records when pupil arrive or leave the school, including preparation and transfer of CTF records.
• Complete routine Health & Safety checks for fire and legionella control. Adhere to school health and safety policy, including risk assessments and safety systems. Undertake half termly fire drill evacuations and record as necessary.
• Liaise with the caretaker for minor repairs. Report any serious health & safety issues immediately to the Operations Manager or Head of School.
• Maintain the single central record and verify ID of applicants for DBS clearance.
• Maintain a key register and record grounds maintenance visits.
• Ensure school pool operating procedures are reviewed on an annual basis so the pool is ready to open at the beginning of the summer term, as appropriate.
• Comply and assist in the development of policies and procedures relating to child protection, security, confidentiality and data protection, reporting all concerns to an appropriate person.
• To contribute to the overall ethos/work/aims of the federation, establishing constructive relationships and communicating effectively with colleagues and other agencies/professionals.
• Attend and participate in regular meetings and participate in training opportunities and professional development as required.