Office Co-ordinator - Barking, United Kingdom - Sahara Care Ltd

Description

Name:

Date:

Job Title:
Office Coordinator


Department:
Sahara Care Limited


1.

Job Details
(a)

Responsible to:
Operations Manager

(b)

Working Hours:
As per contract

(c)

Salary Range:
Discussed at interview as depends on qualifications and experience.

(d) Desirable - Qualifications:

(e) Desirable Experience:

Experience working in busy environment multi-tasking to ensure good coordination of appointments, updating business systems and day to day tasks to support the Operational Managers.

A good working knowledge of all Microsoft Applications.

Excellent organisational, verbal and written communication skills.


Desirable:
D1 driving license.


2.

Job Summary (Description of main purpose of job):

The main purpose of the Office Coordinator is to coordinate appointments and day to day administrative tasks and update business systems for the Operational Managers.

To also provide specific admin duties for the business as and when required including note and minute taking.


3.

Key Tasks:

• Act as a first point of contact: dealing with correspondence and phone calls, and welcoming visitors.
• Manage diaries and organising meetings and appointments
• Support with Recruitment and Onboarding, including prescreening and reference and DBS checks.
• Arrange face to face training of the workforce and oversee the Training Matrix for all services.
• Organising events and conferences as agreed with the Operations Manager.
• Ensure Business Systems are up to date providing accurate information.
• Reminding the Operational Management Team of important tasks and deadlines
• Respond to telephone enquiries and take messages for officers as appropriate.
• Liaising with suppliers and clients.
• Prepare and present reports to the management team as and when required.
• Assist with the arrangement and servicing of meetings.
• Participate in relevant meetings with colleagues and other professionals.
• Devise and maintain filling systems, scanning, and printing requirements.
• To support with compiling key communication documents within the Organisation.
• Assisting the Operational Team to report on

Key Performance Indicators:
Sickness, Recruitment and Retention, Agency Usage, New Starter hrs

• Leading on coordinating employee related tasks who have been issued with a certificate of sponsorship.
• Attending services to undertake audits against HR systems in terms of governance.
• Developing, monitoring and updating key organizational datasets to ensure operational managers have accurate information.

PLEASE SIGN AND DATE:
____________________

Note:

This description is not intended to establish a total definition of the job, but an outline of the duties.

Salary:
£25,000.00-£28,000.00 per year


Benefits:

• Company pension
• Free parking
• Onsite parking

Schedule:

• Monday to Friday
• No weekends

Ability to commute/relocate:

• Barking, IG11 8TA: reliably commute or plan to relocate before starting work (required)

Experience:

• Office coordinator: 1 year (preferred)

Work Location:
In person


Reference ID:
SAHARACAREOFFICEADMINNOV23