Commercial Executive Assistant - Edinburgh, United Kingdom - Edinburgh Airport

Edinburgh Airport

Verified Company

Edinburgh, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About the role

We're looking for a professional and experienced Executive Assistant to provide comprehensive and confidential administration support to the Chief Commercial Officer(s) and the Heads of the commercial departments at Edinburgh Airport.

We're a busy team, frequently travelling and meeting business partners around campus.

This is a key role to support the team and will Involve providing assistance with travel arrangements, general administration, office management and organisation of diaries and meetings.

What you'll be doing

Manage the Chief Commercial Officers' diaries, manage time, planning and scheduling meetings and appointments, deciding where to reschedule, cancel and delegate attendance
Provide administrative support to the Commercial Leadership team, comprising two Chief Commercial Officers and five departmental Heads
Collating and filing expenses inputs for the team
Travel and accommodation arrangements for attendance at meetings/conferences
Assisting with business partner meetings, preparing room and refreshments as required
Preparing of reports, presentations and correspondence
Comprehensive event planning for business partner events
Arranging team away days and workshops
Implementing and maintaining administrative systems
Liaising with staff, suppliers and clients
Coordination of paperwork for meetings including preparation of agenda, actions and any reports required
Occasional holiday cover for other Executive Assistants may be required
General office maintenance and standards

What we're looking for

Ideally around 3 or 4 years experience in a similar role, supporting senior executives
You have proven experience of managing complex events and meeting logistics
Experience of effectively managing competing and changing priorities whilst working to strict deadlines with mínimal supervision
You'll have high levels of integrity and will deal with sensitive business related information with discretion
You are an excellent communicator. You can interact and adapt to internal and external customers at all levels
Good working knowledge of IT systems such as Excel, Word, and Powerpoint is essential
Basic knowledge of budget and financial requirements
Good organisational and time management skills

If your experience looks slightly different to what we've listed here, we encourage you to still apply. You could add something we didn't know we needed.

What we'll offer you

Pension scheme

- employer contributions can be up to 7%

Annual discretionary bonus
Supporting your health and wellbeing

- private healthcare after 1 years' service, access to our Employee Assistance Programme and occupational health services

Free car parking on site and when you go on holiday
We offer a range of other benefits

Why EDI?
Building a diverse workforce that is inclusive and accessible to all is a priority for our business. As part of this journey, we are proud to be the first UK airport to be endorsed by WORK180. They only recognise great employers for all women. Find out about our policies on our WORK180 employer page.