Executive Assistant - London, United Kingdom - Love Success Recruitment

Love Success Recruitment
Love Success Recruitment
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Executive Assistant -

  • 6 months | Office base | Full time_


Our client is a global investment banking company who are looking for a passionate EA to provide high-level executive support to Directors.

The role is due to start as soon as possible and is fully office based.


KEY RESPONSIBILITIES:


  • Extensive diary and in box management
  • Manage the Director's office, acting as the first point of contact for enquiries.
  • Stakeholder and Trustee management
  • Book travel and processing expenses claims, and credit card returns, as required.
  • Draft briefings and communications.
  • Maintain an overview of the Director's tasks and workload and anticipate the needs of the Director in relation to all tasks, meetings, engagements, and other activities.
  • Liaise with senior managers, other managers, and staff as necessary.
  • Liaise with Board members and the CEO office as required.
  • Dealing with correspondence, ensuring that relevant correspondence is made available to the Director.
  • Assist the Director to plan and communicate the annual committee meeting cycle and to develop agendas in advance of meetings.
  • Support the process of recruiting and selecting Committee members, on behalf of the Chair and the planning of induction programmes for all new Committee members
  • AD Hoc Project Management on behalf of the Director where required

PERSON SPECIFICATION:


  • Extensive experience of working as an Executive Assistant or a similar role.
  • Ability to build effective working relationships with senior leaders and key stakeholders
  • Excellent organisational and problemsolving skills and welldeveloped ability to work on own initiative, being proactive to ensure a planned and proactive response to the needs of the executive.
  • Experience of supporting executive level meetings, developing agendas; taking good quality minutes; ensuring agreed actions are followed up and dealing with all practical aspects of servicing executive meetings.
  • Experience of providing support to an executive with a public facing role, dealing with media work and public events and other engagements; experience of dealing with high profile figures.
  • Experience of providing support to an executive with a public facing role, dealing with media work and public events and other engagements; experience of dealing with high profile figures.
  • This role requires someone who is proactive, confident, adept and capable in acting on initiative
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