Commercial Assistant - London, United Kingdom - Department for Culture, Media and Sport

Department for Culture, Media and Sport
Department for Culture, Media and Sport
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Details:


Reference number:


Salary:

- £26,514 - £29,901
  • London £29,135 £29,901. National £26,514 £26,943 + benefits.
  • A Civil Service Pension with an average employer contribution of 27%
    Job grade:
  • Executive Officer
    Contract type:
  • Fixed term
  • Loan
    Length of employment:
  • 2 years
    Business area:
  • DCMS
  • Commercial
    Type of role:
  • Commercial
    Working pattern:
  • Flexible working, Fulltime, Job share
    Number of jobs available:
  • 1Contents
Location

About the job


Benefits:

Things you need to know

Location

  • London, ManchesterAbout the job

Job summary:


DCMS is looking to strengthen its commercial capability and has an opportunity for an individual to join the Commercial team in the role of Commercial Assistant.

The role holder will work within an integrated commercial functional team, working on delivering innovative commercial solutions. We work flexibly, within a project based, delivery focussed and dynamic environment. We work with pace and are creative, innovative and ambitious.


The role holder will work cross-functionally, providing support in a newly formed commercial services team within our Commercial Operations pillar.

This will include supporting procurement processes, drafting procurement documentation and using the E-Sourcing system; providing project support to procurement processes; supporting the day-to-day operation of the P2P process; and providing training and development to non-commercial colleagues on the requisitioning process.

This role represents a great development opportunity in an exciting and dynamic environment. It will enable cross-functional working and provide experience in a number of commercial areas.


Job description:


Commercial Assistant

  • Support the Commercial Services team with the delivery of procurement and commercial activity as required, both internally and externally;
  • Draft procurement documentation, such as Invitation to Tenders/Request for Quotations, Award Recommendation Reports and Award Letters;
  • Provide continuous support to the improvement of Commercial systems and processes, maintaining accurate data sources to support reporting activities;
  • Support all Purchase to Pay (P2P) activities, advising internal stakeholders, to maintain compliance with government policy and achieve prompt payment targets;
  • Reviewing and approving Purchase Orders in accordance with commercial agreements;
  • Develop and lead on the delivery of P2P and Commercial training;
  • Support compliance with Government Transparency Policy.

Person specification:


Essential requirements:


  • Have well developed interpersonal and communication skills.
  • Have excellent attention to detail whilst understanding the bigger picture and how your work impacts the wider team and Department.
  • Be able to demonstrate experience in planning and managing processes.
  • Be able to demonstrate evidence of your commitment to personal development.
  • Be able to collate, analyse and present a variety of different datasets in various formats, and demonstrate excellent IT skills including Microsoft and Google systems.
  • Be able to operate with autonomy, working flexibly and innovatively with policy colleagues across all of our work areas including senior stakeholders.

Desirable skills:


  • Have an understanding of the role Commercial plays in delivering value for money.
  • Be aware of Programme and Project Management techniques and experience of delivering results using these methodologies.
  • Have an awareness of Government commercial and procurement policies and procedures, such as Public Contracts Regulations 2015 and the Procurement Act 2023.

Behaviours:

We'll assess you against these behaviours during the selection process:

  • Delivering at Pace
  • Managing a Quality Service
  • Working Together
  • Delivering at Pace

Benefits:


  • Alongside your salary of £26,514, Department for Culture, Media and Sport contributes £7,159 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
DCMS values its staff and offers a wide range of benefits to everyone who works here. We're committed to developing talent, and supporting colleagues to have great careers in our department.

To support with that, some of the benefits we offer include:


  • Flexible working arrangements and hybrid working
  • DCMS
staff work on a flexible basis with time spent in offices, and time spent working from home

  • 26.5 days annual leave on entry, increasing to 31.5 days after 5 years' service
  • A Civil Service pension with an average employer contribution of 27%
  • Access to the Edenred employee benefits system which offers discounts to popular retailers and access to various useful resources such as financial and savings advice
  • 3 days of paid volunteering leave
  • Up to 9 months maternity leave on full pay + generous paternity and adoption leave
  • Staff reward and recogn
More jobs from Department for Culture, Media and Sport
See all jobs of Department for Culture, Media and Sport