Project Support Officer - Conwy, United Kingdom - Neway International Ltd

Neway International Ltd

Verified Company

Conwy, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Neway is looking for a Project Support Officer to join our client based with Conwy County Borough Council.

This role is starting on the 8th of April, working Mon to Fri 9am to 5pm.

Pay Rate is £12.80 p/h PAYE (equivalent to £15.55 umbrella)

Job Purpose:

To provide a comprehensive support function to Conwy Employment Service, working across all projects that are part of the Service's portfolio of UK Government's Shared Prosperity Fund projects.

The role will require excellent communication and organisational skills and will involve liaising at all levels internally as well as working externally with training providers and other external contractors.

This role will be responsible for providing all the necessary project specific and administrative support to the Strategic Manager, Project Managers and Finance and Monitoring Officer, enabling them to effectively deliver the programme of projects on time, within budget and within scope, meeting the needs of the organisation.

Project Process and Documentation Management:

To assist in the production and lead on the maintenance of project documents and business cases, project plans, risk registers, issues logs, lessons learnt reports and other project related documents
To follow up on outstanding project actions in a timely manner
To analyse and present information
To keep all project and team folders in the shared area up to date. File any new documents received and thus assisting and maintaining effective and efficient filing structures and systems, both electronic and physical
To support the development of systems, processes and templates, including process mapping
To conduct project and team feedback surveys
To complete quality assurance on project management processes, including audits, reviews, compliance checks, configuration management, ensuring all controls are adhered to

Project Reporting:

To coordinate the production of project reporting on a regular basis to all project stakeholders
To monitor the completion of the master programme management schedule

Project Meeting Management:

To schedule all project meetings
To facilitate the delivery of all key meetings within the Strategic Projects Team, primarily Project Steering Group (PSG) meetings, including, scheduling and management of attendance, preparing agendas and papers, creating meeting packs for senior colleagues when required, writing minutes, transcribing dictations, tracking meeting actions.
To response rapidly to diary changes where required

Job Types:
Full-time, Temporary contract, Fixed term contract

Contract length: 3 months

Salary:
£12.80-£15.55 per hour

Expected hours: 37 per week

Schedule: