Business Support Executive - Manchester, United Kingdom - Cluttons
Description
Cluttons is a business of highly motivated property specialists and our Manchester office is an exciting place to be.The team are growing at pace and we are looking for a proactive problem solver with strong initiative and brilliant interpersonal skills to partner with our fee earners to drive the business's growth.
The role is varied and fast paced and has a high level of independence and plenty of possibilities for progression.
- Calendar management.
- Coordinating client meetings.
- Booking travel and accommodation.
- Raising invoices, credit notes and purchase orders, ensuring clients, suppliers and Firms Accounting have the information that they need and acting as point of contact.
- Manage and maintain basic budgets update WIP / pipeline / maintain fee schedules.
- Assist the team with the management of debt recovery / cash collection.
- Assist in coordinating larger meetings and events to ensure visitors receive a professional and positive experience
For example:
issuing invitations, registering and welcoming delegates, organising catering, and being on hand to deal with issues as they arise.
- Ensure operational processes are followed, corralling others to do the same and following up where breaches occur, and proactively contribute to process improvement.
- Create and manage spreadsheets, PowerPoint presentations, Word documents
- Proof reading, compilation, editing to brand style and formatting of letters, reports and other documentation.
- Assisting with photocopying / scanning / saving as and when required.
- Ensuring our clients and other visitors are warmly welcomed into a clean, tidy and safe reception environment.
- Operate our meeting room booking system, ensuring cleanliness, prioritisation and efficient use of available space, and able to politely correct capacity and booking breaches.
- Dealing with incoming and outgoing mail and organising couriers.
- Take reasonable care for the health & safety risks and impacts of Cluttons' operations during their day to day work;
The above is not exhaustive and the Business Support Executives are able to adapt to provide any other administrative needs that the business has.
Requirements:
Previous experience of audio typing
- Productive typing speed
- Previous experience of operating in a varied administrative role
- Excellent verbal and written communication skills, experience of editing documents to comply with brand style
- A positive, proactive approach
- Solutions focused and eager to bring ideas and improvements to the table
- Intermediate user of Outlook, Word, PowerPoint and Excel
- Ability to deal with a varied workload, multiple and wideranging tasks with multiple managers
- Excellent organisational skills required
- Works well under pressure
- Uses initiative
- Strong work ethic and highly motivated in a busy environment
Benefits
- Hybrid working to give you the flexibility you need
- Holidays: 25 days increasing in line with length of service to a maximum of 30 days
- Enhanced auto enrolment pension scheme to help you save for the future
- Life Assurance to protect your loved ones should the worst happen
- Interest Free Season Ticket Loans
- Cycle to work scheme discounted bicycles
- Family & wellbeing policy to attract, retain and get the best out of a diverse team
- Flu and Eye Care Vouchers to keep you healthy
- Employee Assistance Programme 24/7 Health & Wellbeing support
- Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more
- Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below:
- Purchasing up to 5 days additional holiday
- Discounted gym membership
- Discounted dental insurance
- Discounted private medical insurance
- Discounted travel insurance and more
More jobs from Cluttons
-
Graduate Surveyor
Manchester, United Kingdom - 2 weeks ago
-
Associate, commercial agency
London, United Kingdom - 18 hours ago
-
Associate, commercial agency
London, United Kingdom - 1 week ago
-
Telecoms Estates Surveyor
London, United Kingdom - 2 weeks ago
-
Property Coordinator
London, United Kingdom - 2 weeks ago
-
Apply in 3 Minutes: Associate building surveyor
Newcastle Upon Tyne, United Kingdom - 1 week ago