Office Coordinator - Ashby-De-La-Zouch, United Kingdom - Bott Ltd

Bott Ltd

Verified Company

Ashby-De-La-Zouch, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

At Bott Ltd we are a worldwide leader in
creating better workspace environments in offices and vehicles.

We are
continuously investing and improving our facilities and we are looking to invest in some
great people to join the teamIf you have a 'can do' attitude...

we want to hear from you

As a
Office Coordinator your role encompasses a wide range of responsibilities, focusing on supporting our Vehicle Appraisals, Service & Delivery teams.

You will be the first point of contact for collection and delivery drivers, and onsite sub-contractors.

Responsibilities

Be the first point of contact for Third Party Delivery Agents and Subcontractors when they arrive on site
Obtain vehicle information from Third Party Agents to ensure a smooth handover of completed vehicles
Update the collections sheet with the arrival time
Compile appropriate information for delivery pack, including fuel card, management where applicable, and issue delivery pack on vehicle collection
Liaise with the Appraisals team for collection of the delivery agent
Be an internal key holder. Be responsible for signing out vehicle keys and issuing "free issue" parts to Subcontractors
Administer spare keys, including postage to designated locations, and update internal systems as required
When the vehicle has left site, ensure delivery notes are processed to ensure the vehicle is bookedout correctly
Scan and record documentation (electrical certs, sign of sheets etc) received and link them to the inhouse system (SAP)
Identify any blockages or challenges that may affect internal and external stakeholders
Upholding a professional approach and maintaining a positive attitude toward internal and external colleagues is crucial. Effective communication, collaboration and teamwork are key aspects of your role
It is important to ensure strict adherence to all relevant processes and policies to maintain consistency and compliance within the organisation
Developing a working knowledge of related roles with the Conversion Centre Coordinator and Appraisals Supervisor, enabling you to cover during holidays, sickness, or busy periods
Developing a close working relationship with the Sub-Contractor Coordinator and Dispatch Planner, ensuring processes are adhered to
Being flexible and agile in assisting other departments when required is part of the current company practice.

Essential Skills

Good administration experience, ideally gained within a transport or production office
Highly organised and able to process data accurately
Good communication skills
Driven, proactive and resilient
Able to develop own knowledge and skills within a wellmotivated team
A passion for delivering customer service excellence in a costeffective way

The hours of work are 37 hours per week Monday to Friday;
07:30 - 15:30 Monday - Thursday

07:30 - 15:00 Friday

Along with the following benefits, we offer a great working environment where you will feel part of a valued team

We offer:
- a competitive salary
- stable employment within a well-established and successful company
- company profit-share scheme (paid quarterly)
- loyalty bonus (service related)

34 days holiday (inclusive of bank holidays)

- training and development
- life assurance cover
- company uniform
- tech scheme
- cycle to work scheme

GP24/7 access

- employee assistance programme
- social committee and planned team events
- free onsite parking

To be considered for this position all applicants must live within a commutable distance of our Ashby De La Zouch site in Leicestershire.

Bott Ltd are totally committed to an equal opportunities culture across all of our company sites and roles.

This means we promote diversity and value everyone's differences, and we treat all people equally or similarly and they will not be disadvantaged by prejudices or bias.

Therefore, our recruitment process means the best person for a job or a promotion is the person who earns that position based on qualifications, skill set, experience, and knowledge.

Salary - £22,000 - £24,000 plus profit share.

Job Types:
Full-time, Permanent

Salary:
£22,000.00-£24,000.00 per year

Benefits: