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  • Personal Assistant/Team Assistant - London Area - Reed

    Reed
    Reed London Area

    2 months ago

    £60,000 - £70,000 (GBP) per year *
    Description

    £60-70K

    Personal Assistant/Team Assistant

    This is full time in the office Role.

    A small, private office in Mayfair is seeking a highly organised and discreet
    PA & Team Assistant
    to support a close-knit team and manage day-to-day operations. This client-facing role involves both administrative support and personal assistance to the Principal and family members, requiring a proactive mindset and excellent communication skills.

    Previous experience working in a family office environment is essential
    , as the role involves handling sensitive information and managing private affairs with professionalism and confidentiality.

    Key Responsibilities

    Team Assistant Duties

    • Coordinate complex travel arrangements (flights, accommodation, itineraries).
    • Manage directors' calendars and appointments.
    • Maintain accurate employee records (digital and hard copy).
    • Act as first point of contact for calls, messages, and correspondence.
    • Organise meetings and professionally host visitors.
    • Provide general administrative support, including office supplies and document preparation.
    • Record purchase invoices and process payments for corporate entities.
    • Prepare and reconcile expense reports.

    PA Duties to Principal & Family

    • Manage visa applications and monitor expiration dates for travel documents.
    • Arrange travel and accommodation for family members.
    • Book medical appointments and handle insurance claims.
    • Assist with hiring household staff
    • Support private life events and family matters
    • Track and oversee payments related to private family operations.
    • Manage vehicle administration

    Skills & Competencies

    • High level of discretion and ability to handle confidential information.
    • Strong verbal and written communication skills.
    • Proficiency in MS Office and expense management software.
    • Calm, professional, and service-oriented attitude.
    • Ability to multitask and work independently in a dynamic environment.
    * This salary range is an estimation made by beBee
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