Intern - Private & Iconic Collections - London, United Kingdom - Christie's

Christie's

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

The Role

Administrative support

Supporting the Sale Coordinators in the day to day running of the department and assisting with set daily, weekly and monthly administrative tasks.
Answering office phones and taking messages/transferring calls.
Arranging deliveries for the department, setting up in and outbound couriers.
Scanning and printing duties and ensuring the printer is ready to use i.e. checking toner, paper etc.
Maintaining stationery supplies in the department.
Assisting in department tasks across Christie's, working with other departments.
Organising low value hand carries to third parties.
Tracking competitor sales, making flash reports of results and updating market share document.
Extended support to the Estates, Appraisals and Valuations department assisting with large data tasks using excel and proof reading.
Managing Work Experience when they are with the department.
Research and catalogue production
Assisting with library and archival research which sometimes involves travelling offsite in London.
Researching past auction prices, scanning catalogue pages and conducting research in the Christie's archive.
Finding comparative images to use in catalogues, scanning, downloading and uploading the images and securing the copyright.
Occasional visits to the Christie's warehouse to see lots and support specialists in their work.
Proof reading text, fact sheets and lot cards for upcoming sales.

Sale view tasks

Managing the sale preparation checklist for the saleroom view setup.
Checking in lots on a spreadsheet as it arrives in the sale room for the view, noting any condition problems and making sure keys/parts are present.
Ensuring the saleroom view is exceptionally presented; putting up all lot cards, tying on lot tags with ribbon, checking no rubbish is left out, flowers aren't wilted etc.
Downloading and organising lot folders, fact sheets, taking multiple condition photos of all lots in the saleroom, formatting and uploading in the folders.

Sale day tasks

Printing condition reports, sale room notices and preparing the saleroom for bidding.
Running errands, answering phones and being a point of contact for the department whilst the team is bidding in the sale.
Genuine interest and knowledge in decorative arts and collections.
Advanced Excel skills as well as Microsoft Office.
Excellent communication, interpersonal and organisational skills.
Takes initiative and is a proactive member of the team.
Exceptional attention to detail with good writing skills, including excellent grammar (for proofing).
Demonstrate a positive and cando attitude, be proactive and have excellent attention to detail.
The ability to understand and react to situations quickly is required.

Close Date: 3rd September- #LI-Hybrid