HR Advisor - Guildford, United Kingdom - The Good Shepherd Trust

Description

HR Advisor
The Good Shepherd Trust

August 2023


HR Advisor Vacancy
Dear Applicant,

This is a fantastic new opportunity for someone to continue to develop their career in HR and work across our central office and school teams to drive HR in the Trust forward.

Our Central Team's purpose is to grow and maintain a strong network of schools within a highly supportive and sharing network: we know that schools are better when they work together sharing common values and goals.

Opportunities for staff development are a key priority for us.

You will work as part of our Central HR team but will also need to be flexible and work in any of the
Trust's schools as required.

Your role will be busy and varied and you will need to be adaptable to work across a number of different stakeholders and schools.

We have recently invested in our HR systems and a key part of this role will be to ensure that we maximise the opportunities of these systems to make us more efficient and provide a great HR service to our schools.

You will play a key role in ensuring that we reduce workload for schools by automating transactional HR activities where possible and that you will provide advice and support to schools to help them to do this and to fully benefit from our investments in technology.

We are looking for an enthusiastic and efficient person to join our team; someone with a sense of passion and drive, to support the team in delivering an effective HR service across the Trust.

You will need to be capable of working using your own initiative, have the ability to learn key tasks quickly and be able to take on a busy and varied workload.

Our vision is to 'Be better, together'.

This means we are committed to establishing academies, which educate the whole child, for wholeness of life, in the heart of their community.

David Bird

Head of HR

HR Advisor

Reporting to:
Head of HR

Salary:
£25,000 - £30,000

• To support the Head of HR with the delivery of key HR tasks which will include utilising technology to provide an efficient HR operations service and improving our processes to provide an efficient employee experience.
• To provide HR advisory support on HR cases including absence management, disciplinary and grievance processes.
• To maintain regular and effective communications with a range of school colleagues and maintain confidentiality at all times.
• To undertake HR administrative tasks as required including staff record management.

Key Accountabilities

Systems Development

• To support the use of technology across the Trust which includes recent investments made in a new payroll and HR systems including an online single central record, an applicant tracking system and employee electronic file storage offering opportunities to reduce transactional HR workload for schools.
• Automate transactional HR activities including pay statements, pay increments.
• Ensure the new technology is rolled out and communicated to new schools joining the Trust.

Employee Relations

• Act as first line HR advise for employee absence queries and employee relations case management including making referrals to Occupational Health.
• Provide training to line managers on HR policies including absence management including return to work interviews.
• Ensure HR systems are being effectively used across the Trust.
• Produce reports from HR systems by analysing data and trends including staff absence data.
• Create a Trust wide team HR case tracker.

Recruitment

• To organise and attend recruitment open days and careers events to support schools as required.
• Support recruitment as required in the absence of colleagues.

Diversity & Inclusion

• Produce information for board papers as required as required by the Head of HR.
• Review and document all recruitment processes and literature to demonstrate a Trust commitment to building a diverse organisation.
• Ensure we have robust ethnicity data in place for all employees.
• Ensure we have robust ethnicity data in place for recruitment activities.

Exit Interviews

• Prepare termly exit interview reports and analysis of key trends or concerns.

Administration

• Administrative tasks as required.
• Liaise with payroll team on any escalations or issues.
• Supporting schools to use technology to complete the annual workforce census.
• Use technology to support HR administration tasks including starters, leavers, contract changes etc both for central team and schools as required.
• Work with our employee benefits provider to communicate updates to staff and manage the administration of the Trust's cycle to work scheme.
• Adopt a continuous improvement approach to ensure HR is effective and efficient making improvements where issues are identified.
• Auditing school's SCRs and providing advice where required.

Wellbeing

• To support the development of the Trust's wellbeing strategy working closely with the Head of Inclusion,

Safeguarding and