Co-ordinator - Liverpool, United Kingdom - Integral UK

Integral UK

Verified Company

Liverpool, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Role

The Post holder will form part of the Small Works team to assist the Project Managers and clients across the UK, the main day to day support will focus on the project Managers in the region and when required to also assist with other offices as and when workload dictates.

This is a key role providing support to the Small Works team and clients where attention to detail, client liaison and management of documentation is paramount, as well as liaising with the other support staff within the teams across the UK.

Day to Day

Assisting project teams in raising and updating jobs on the various IT systems
Ensuring PO's are raised for suppliers and materials to maintain program deadlines.
Dealing with supplier and contractor queries
Organise and attend and when required lead stakeholder meetings.
Document and follow up on all important actions and decisions from meetings
Support the Project Managers as required with daytoday tasks
Ensure stakeholders views are managed towards the best solutions
Create project management calendars for each goal and objective
Ensure projects adhere to agreed frameworks
Assess, report and update all stakeholders on potential project risks
Update all stakeholders on project changes
General administrative duties
Supply chain liaison
Assisting with inputting into project team documentation
Customer care
Assist with Engineer communications
Relay workload information to relevant engineers.
Provide cover for other coordinators for leave and sickness reasons.
Flexibility on working hours depending on workload, ebb and flow.
Attend clients' sites when required for project updates and meetings.

Skills & Experience

Build positive relationships with the team and stakeholders
Communicate using appropriate styles, methods
Have minimum 2 years demonstratable experience in a similar role
Sound understanding of Health and Safety
Have an understanding of mechanical and electrical works.
Understand and able to compile O&M manuals for sites upon completion of works
Role model enthusiasm and energy about their work and encourages others to do the same.
Ability to clearly communicate work tasks and win the commitment of others to achieving high levels of operational performance.
Excellent interpersonal, written and verbal communication skills
Ability to build positive relationships with team to speedily resolve day to day operational problems
Selfmotivated and capable of working within a team environment.
Demonstrate resourcefulness when acquiring additional expertise.
Use tact and diplomacy to exchange information and handle sensitive issues.
Project a professional demeanour with colleagues, clients and their customers.
Ability to maintain an objective and positive focus through periods of high and sustained work pressure whilst adhering to strict project deadlines