Accounts Administrator - Court, United Kingdom - Frome Valley Medical Centre

Description

Frome Valley Medical Centre

Accounts Administrator
Hours of duty: 37.5hrs per week, part time hours may be considered

Responsible to:
Practice Manager initially


Salary:
Dependent on experience


JOB SUMMARY

Accounts Administrator responsibilities include reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of invoices and receipts.

To process all claims for services provided under the Enhanced Service specification, IA, AARS, QOF, PCN DES, IIF and other targets.

To process all private insurance, DWP, DVLA or other data requests and invoice for these services. To work under the practice finance and probity policies to carry out these tasks.

To be successful in this role, you should have a finance experience in a business environment including book-keeping. Previous experience of Quickbooks or similar accounting software essential.

Ultimately, you will ensure we process all financial transactions accurately and on time.


KEY RESPONSIBILITIES

• To use QuickBooks (QBO) or similar accounting package for processing expenditure and income for the practice
• To be able to use excel spreadsheets for data analysis and record keeping
• To be responsible for stock ordering using a purchase ledger system on QBO
• To raise sales invoices for all services provided by the practice including private work, room rentals, research and other income streams as necessary and enter onto QBO
• To add all purchase invoices onto QBO and do 2 monthly payments runs mid month after 15th and end of month after 30th to coincide with NHSE payments received
• To make claims for all enhanced services via CQRS or manually via excel templates as necessary on a monthly or quarterly basis depending on the claim requirements
• To process the bank payments ready for approval by the Practice/Operations manager and a Partner
• To reconcile the practice bank accounts on a monthly basis no later than the 5th working day of the month
• To process all insurance, DVLA, DWP, medial requests on a daily basis as necessary and ensure payment received up front where appropriate and to chase any outstanding payments where it is not paid up front. This will involve sending the report for completion to the clinician and ensuring it is completed and returned to the requester in a timely fashion
• To liaise with the Contracts Manager with regard to the Enhanced Service Claims
• To be able to carry out EMIS searches where necessary to identify claims

This is a new role and there may be additional tasks that are identified once the postholder is in post and carrying out the responsibilities.

This job description is not exhaustive and may be adjusted periodically to reflect any changes to your role. You will also be expected to carry out any reasonable duties which may be requested from time to time.


Reviewed and updated:
Oct 22

Confidentiality:

• In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
• In the performance of the duties outlined in this job description, the postholder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
• Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

Health & safety:

The post-holder will assist in promoting and maintaining their own and others' health, safety and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures


This will include:

• Using personal security systems within the workplace according to practice guidelines
• Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
• Making effective use of training to update knowledge and skills
• Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
• Actively reporting of health and safety hazards and infection hazards immediately when recognised
• Keeping own work areas and general/patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder's role
• Undertaking periodic infection control training (minimum annually)
• Reporting potential risks identified
• Demons