Estates & Facilities Administrator - Birmingham, United Kingdom - Summerhill Services Limited

Summerhill Services Limited

Verified Company

Birmingham, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are currently recruiting for a self-motivated and customer - focused individual to join our passionate and driven team.

Posts & hours:

Estates & Facilities Administrator

Based at:
Barberry Centre

Hours: 27.5 hours

Salary:
£

(£ £25058 FTE)

Disclosure

To provide a comprehensive and effective administrative support service to the Facilities Department, this includes the operation of a virtual helpdesk and to be overseen by the Admin Manager.

At SSL, we work in partnership with Birmingham and Solihull Mental Health Foundation Trust (BSMHFT), to deliver facilities management, transport and other support services to over 50 sites across the West Midlands.

Our team keeps expanding and since our establishment, in 2012, we have grown rapidly though the acquisition of new sites and services.

At SSL we take pride in our focus to support and contribute to the Trust's aim which is to help people get better and challenge the stigma associated with mental illness.

We are committed to continuous development of our practices and people and the provision of a fair and friendly work environment for everyone.

Key Responsibilities:

Undertake administrative, secretarial, and clerical duties to include the production of letters, Excel spreadsheets and Photocopying to a high standard and filing (electronic and hard copies)
Maintain electronic diaries for the Estates and Facilities Team as required
To arrange meetings on behalf of the Senior Administrator and Estates & Facilities Team Managers (Teams or face to face), distribute any associated paperwork relevant to meetings and to make room bookings and hospitality available where required
To attend meetings (Teams or face to face) as required, taking notes/minutes/action Typing these and distributing if applicable
To routinely collect and collate data and input daily, weekly or monthly to designated reports/spreadsheets/trackers. For example, small works requests / water running report
To raise purchase orders and process invoices on procurement system, updating all spreadsheets and files accordingly
To help produce monthly and quarterly dashboard reports as requested in the formats designated by the team managers
To help develop and maintain effective filing & retrieval systems
To communicate effectively &professionally with a wide range of health service personnel (clinical and nonclinical), including those at senior level both internally and externally and external suppliers to the Trust
To maintain good working relationships with the team
Monitor & maintain personal & shared mailboxes, checking daily & managing correspondence through
To undertake any other administrative duties required by the Senior Administrator or Estates & Facilities Team Managers applicable within the nature and grade of the post
To provide administrative cover when required for admin team, remotely & occasionally from other office
To support in the request/production of ID card

Training and Development

On the job training will be given for all aspects
To participate in SSL's annual development process, and to help identify own training and development needs
To have Regular Management Supervision (RMS's) sessions and 1 to 1's Bimonthly with the Administration Manager
To attend statutory and mandatory training as required or undertake via the elearning
To undertake any appropriate training associated to the job which may be considered applicable by the Senior Administrator.