Personal Assistant - Bristol, United Kingdom - Western Power Distribution

Western Power Distribution

Verified Company

Bristol, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Introduction
An opportunity has arisen for a Personal Assistant position within the Executive team based in Bristol.

As a Personal Assistant, you will play a key role in providing comprehensive administrative and organisational support to our executives.

Your role is crucial in ensuring the smooth functioning of daily operations, enabling our leadership team to focus on strategic decision-making and business growth.

Regular interfaces with Executive Directors and their PA's and other senior Band A and Band B managers across the business and in addition deal with senior executives of external organisations.

If you are offered a position, you will be required to successfully complete a basic DBS check that shows any unspent convictions or conditional cautions.

As an equal opportunities employer who is committed to Diversity, Equity and Inclusion, we celebrate individual difference and are actively bringing in more employees from diverse backgrounds to build on our inclusive culture.

We anonymise all jobs in our recruitment system, so we can eliminate unconscious bias and be a workplace that reflects the community we serve.

Hiring managers only have access to necessary information after shortlisting has taken place and before interview so they can prepare.

Main Responsibilities

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Calendar and Time Management:

Manage and maintain multiple executives' calendars, scheduling appointments, meetings, and events efficiently.
Prioritise and coordinate conflicting schedules to ensure optimal time allocation.
Remind and prepare executives for upcoming engagements.

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Travel Coordination:

Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas, taking into consideration travel preferences and company guidelines.
Anticipate potential issues and provide contingency plans to minimise disruptions during travel.

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Communication and Correspondence:

Act as the primary point of contact for internal and external communications directed to the executives.

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Meeting and Event Support:

Coordinate and organise meetings, conferences, and events, ensuring all logistics are handled flawlessly.

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Administrative Support:

Manage and maintain accurate records, files, and documentation in physical and electronic formats.

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Confidentiality and Discretion:

Handle sensitive information and confidential matters with the utmost discretion and integrity.
Maintain confidentiality in all interactions and communications.

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Task Prioritisation and Proactivity:

Proactively identify and address potential issues or challenges that may arise.
Demonstrate exceptional time management skills to prioritize tasks effectively and meet deadlines.

Other requirements include

Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
Outstanding organisational skills with a keen eye for detail.
Strong verbal and written communication skills, including professional etiquette.
Strong working knowledge of

Microsoft Applications:
Word, Excel, OneDrive and PowerPoint.

Ability to work independently and collaboratively in a team environment.
Adaptability and flexibility to handle changing priorities and demands.
Demonstrate a flexible approach and "can do" attitude to work
A high level of integrity and a strong sense of responsibility

About The Company

If this is your opportunity to join us, you'll find we offer a supportive, rewarding and friendly working environment where you'll be empowered to build a career.

Along the way, you'll be invested in, be enabled by the latest technology and find that we're always interested in evolving our systems and processes so that we get even better, every day.

You will receive a generous annual leave entitlement on joining, starting at 26 days rising to 28 days following 10 years' service, plus 8 bank holidays.

In addition, you will be able to access support via our Employee Assistance Programme, including musculoskeletal and physiotherapy services.

Additional Application Information
About Us

We're National Grid Electricity Distribution (NGED), the owner and operator behind the electricity distribution systems for the Midlands, the Southwest of England and South Wales.

Serving communities of more than 8 million people, our expert teams deliver heat, light and power for homes and businesses, working outdoors with underground cables, overhead lines and substations that operate between 230 and 132,000 volts.

National Grid employs over 29,000 people worldwide.

Our vision is to be at the heart of a clean, fair and affordable energy future and we are doing this in a fast-moving industry with an increasing focus on tackling climate change, exploring new energy sources which are renewable, low carbon, and improve efficiency to meet demand.

If this appeals to you too, you could soon work in a supportive, rewarding and friendly environment tha