Executive Personal Assistant to The CEO with Media - Manchester, United Kingdom - yourgaff ltd

Description

Yourgaff and Moradia is seeking a highly skilled, adaptable, and reliable Executive Personal Assistant for our Chief Executive Officer (CEO) with a strong background in media relations.

In this role, you will be responsible for managing a wide range of administrative duties and providing exceptional high-level support to the CEO, including leveraging media connections to facilitate exposure on podcasts and other media outlets.

This involves being a professional problem solver, possessing exceptional computer skills, and being able to maintain composure and productivity in a fast-paced environment.

Responsibilities:

• Manage and maintain the CEO's schedule, appointments, and travel arrangements.
• Assist in preparing and editing correspondence, communications, presentations, and other documents.
• Design and produce complex documents, reports, and presentations.
• Arrange and coordinate meetings, events, and VIP guest visits.
• Record, transcribe and distribute minutes of meetings.
• Monitor, respond to and distribute incoming communications.
• Interact with internal and external clients in a professional and timely manner.
• Liaise with internal staff at all levels and manage a wide range of highly confidential and sensitive information.
• Coordinate project-based work and oversee special projects, as assigned.
• Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions.
• Leverage established media connections to secure the CEO's appearances on podcasts, interviews, and other media outlets.
• Manage the CEO's public relations and promotional activities.

Qualifications and Skills:

• Bachelor's degree in a relevant field or equivalent experience.
• Proven experience as a Personal Assistant or related role at the executive level.
• Established relationships with media outlets, particularly within the podcast and broadcast industries.
• Proven track record in managing and executing successful public relations campaigns.
• Strong proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with other office management technologies and tools.
• Expertise in setting up and managing virtual meetings using various online platforms (Zoom, Google Meet, Microsoft Teams, etc.).
• Excellent calendar management skills, including coordination of complex executive meetings.
• Outstanding organizational and time management skills; ability to manage multiple tasks and projects with competing priorities and tight deadlines.
• Exceptional interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Excellent written and verbal communication skills.
• Discretion and confidentiality regarding sensitive company information.
• Ability to anticipate needs and think critically.

Yourgaff and Moradia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.


Job Type:
Part-time

Part-time hours: 10 per week


Salary:
£15.00-£28.00 per hour


Benefits:

• Flexitime

Schedule:

• Flexitime

Supplemental pay types:

• Commission pay

Work Location:
Hybrid remote in Manchester