Personal Assistant/administrator - Cambridge, United Kingdom - Cambridge University Hospitals

Cambridge University Hospitals
Cambridge University Hospitals
Verified Company
Cambridge, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Main area

  • Estates Maintenance Administration
    Grade
  • Band 4
    Contract
  • Permanent
    Hours
  • Full time hours per week
    Job ref
  • 180F245146
    Employer
  • Cambridge University Hospitals NHS Foundation Trust
    Employer type
  • NHS
    Site
  • Addenbrookes Hospital-Division Corporate
    Town
  • Cambridge
    Salary
- £25,147 - £27,596 p.a. pro rata
Salary period

  • Yearly
    Closing
  • 07/04/2024 23:59
    Interview date
  • 16/04/2024Job overview


We are looking for a proactive, approachable Personal Assistant/Administrator with a want to get involved to join our team and support with day-to-day tasks.


Aiding the Building, Engineering and Maintenance (BEM) department with administration support and to provide a comprehensive personal assistant service to members of the senior BEM management team.

Undertake complex administrative tasks following guidelines in the role of personal assistant to the Senior Management Team.

Main duties of the job

Provide comprehensive support to the senior team including diary management, coordinating and arranging meetings, taking minutes.

Undertake complex administrative tasks following guidelines in the role of personal assistant to the Senior Management Team.


Update staff records using Healthroster (Trust electronic system) including payroll information for new starters, bank staff, overtime, sickness absence, clock cards, P forms, etc.

Inputting Annual leave and Bank Holiday entitlements using Healthroster.

Administration of Annual leave purchase process.

Issuing of annual leave entitlement letters using mail merge.

The issuing out of radios to workshop staff.

Preparation of interview packs.

Ensure appropriate stock levels and resources are available - monitor and manage stationery supplies for the team.

Raising requisitions on Oracle.

Helping with reception cover using Concept (CAFM system) when required.
Any other administrative duties as required.

Working for our organisation


Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge.

With over 12000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners.

Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here.

CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave.

The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

This vacancy will close at midnight on the 7th April 2024.

Interviews are due to be held on the 16th April 2024.


Benefits to you


We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.


Please note if you would like to discuss the required hours of this role further, you should approach the contact given.

In some cases, alternative working hours will be considered.

Person specification


Qualifications:

Essential criteria

  • Educated to A level or NVQ level 3 Customer Service/ Business Admin /ITQ or equivalent typing qualification or equivalent experience.
Desirable criteria

  • Secretary qualification or equivalent.
Experience

Essential criteria

Experience of working in a busy office environment or reception service.

Secretarial and /or administrative experience including minute taking.

Prioritising, planning and organising own tasks.

Working within guidelines.

Experience of dealing with difficult situations and confrontations.

Data entry experience and documentation.

Experience of IT packages - Microsoft office.

  • Experience of producing documents to a high standard.
Desirable criteria

Previous experience of working in NHS.

  • Previous experience of using a CAFM (Computer Aided Facilities Management) system.
Knowledge

Essential criteria

Understanding of confidentiality and data protection.

Sound knowledge of office procedures.

Understanding of customer service.

  • Good working knowledge of Microsoft Office packages.
Desirable criteria

Knowledge of Trust information systems.

  • Awareness of NHS targets and Trust priorities

Skills:

Essential criteria

Ability to work as part of a team.

Demonstrate good customer service skills.

Ability to develop templates for letters.

Ability to organise and manage own time keeping to schedule and deadlines.

Ability to use own initiat
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