Executive Assistant to CEO - London, United Kingdom - Legacy London Recruitment

Legacy London Recruitment
Legacy London Recruitment
Verified Company
London, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

This is an amazing opportunity to progress your career within a cutting edge activewear brand who are really making waves in the industry.


Key Responsibilities

  • Managing C Suite inbox; reading, prioritising, replying on behalf, drafting or editing correspondence. This will involve the handling of private and sensitive information.
  • Proactive diary management for C Suite, prioritising necessary meetings, gatekeeper of diaries, reorganising schedules to ensure best use of time, booking travel and accommodation and being the first point of contact.
  • Ensuring all proactive action is taken in order to plan for C Suite holidays, dissemination of Board information and Board podcasts, videos etc.
  • Ensuring that the CEO & C Suite meet any actions or tasks that they are committed to i.e. commentary for board meetings, actions from previous Boards, preparing and delivering presentations
  • Supporting on the creating of any documentation, presentations, slide decks, schedules/itineraries when required
  • Assisting the Head of Marketing & PR to facilitate high level Csuite materials for internal comms, including Board level presentations and documents.
  • Assist with management information analytics for weekly and monthly reporting to the Board.
  • Light personal tasks to include overseeing expenses or personal bookings for CEO & C Suite and diary management for wider SMT.
  • Adhoc admin support for Senior Management Team where required; DocuSign templates, technical assistance, meeting room/office assistance, overseeing expenses.
  • Taking minutes and actions in SMT meetings, following up to ensure completion, circulating agenda beforehand.
  • Organise all C suite events, CEO forums, management days; tracking attendance, liaising with venue, booking internal/external guests, distribute agenda, manage schedules.
  • Escalation point for widescale issues or complaints
  • Maintain accurate and uptodate records of all expenses related to SMT. Coordination
  • Liaison with the bank, legal professionals re private and sensitive C Suite information

Office and Supplier Management

  • Monitoring suppliers and ensuring SLAs are met and standards are upheld.
  • Oversee the management of the hub office including health and safety protocols.
  • Administrative management of the building (ensure that contracts are up to date, that repairs and/or renovations are made, and that certificates are in order)
  • Monitoring of insurance thresholds and assessment of insurance needs
  • Operational management of General Services and the transmission of information to the accounting department
  • Liaison agent with suppliers including the negotiation of prices and revision of quotes and contracts within the limits of the allocated budgets.
  • Increase the efficiency of existing processes and procedures to enhance the company's internal capacity.

Requirements and Skills

  • Ideally 5+ years' experience as a Senior EA supporting a C Suite team.
  • Attitude: you will be positive, solutionsdriven, a natural negotiator, and be able to proactively handle situations
  • Communication skills; articulate, with the ability to build relationships with key stakeholders and suppliers
  • Previous experience working with sensitive and confidential information.
  • Ability to multitask and work well under pressure and across international time zones.
  • A strong decision maker.
  • Passion for Fashion / Activewear
This is a hybrid role (but some flexibility will be needed).

The company offer an excellent salary / benefits package with the opportunity to really get involved in the running of a successful Brand.

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