Information Management Administrator - London, United Kingdom - Mace

Mace

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The opportunity

Project:
Mace is an international consultancy and construction company that has delivered world class projects since 1990.

Today we employ over 5,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa.

Four simple values guide our behaviour in our pursuit of a better way; Safety first - no compromise, Client focus - deliver on our promise, Create opportunity - for our people to excel, Integrity - always doing the right thing.

We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most challenging and inspiring projects around the world.

We support our people who are aiming to achieve an academic or professional qualification that will help them develop personally and deliver to the highest standard for our clients.

At Mace you can deepen your knowledge, expand your skills and define your own path.

Your responsibilities will include:

Reading and understanding all Mace Aconex process and procedures guide's for the project.
Ensuring the Mace team and subcontractors adhere to the project process and procedures and provide guidance when deviation occurs.
Ensuring documents are being assigned to work packages, as per the Mace work packaging guidelines and in tandem with the subcontractor viewing restrictions.
Providing QA check all information coming on to the system and process accordingly.
Ensuring all drawings and documents published to the system are associated to a document transmittal.
Preparing document transmittals for all information issued to the Mace and client team.
Attending all training provided by the information management team (IMT) as required.
Downloading all drawings and documents for day file and file/hang drawings.
Updating technical submission schedule, method statement schedules, RFI register, comment schedules, drawing register.
Filing (electronic/hard copy).
Reviewing of document QA and comment scheduling.
Reviewing and checking the master information delivery plan (MIDP) and task information delivery plans (TIDP) and checking against actual Aconex information.
Issuing of RAMS comments and status onto Aconex.
Maintaining company electronic and paper based drawing and document filing system.
Representing the company in a presentable and professional manner.
Document archiving.

About you

You have excellent knowledge of Aconex for all aspects of the document control process and have previous experience in a construction main contractor.

You are digitally savvy, can build lasting client relationships and lead strong, motivated teams. You have experience of working on large infrastructure projects/programmes. You will have a construction or project