Nhs Workflow Apprentice - Huntingdon, United Kingdom - PMA LTD

PMA LTD

Verified Company

Huntingdon, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Fenland Group Practice

NHS Workflow Apprentice

As an NHS Workflow Apprentice, you will play a critical role in ensuring the efficient and secure handling of documents within a healthcare setting.

Business Admin level 3 Apprenticeship training provided by PMA Ltd and on the job training.

Apprenticeship summary

Annual wage
£10,296 to £20,319 a year

Working week
Monday to Friday 9-5pm Practice is flexible on start and end time if required.

Total hours per week: 37.5 hours a week

Expected duration
20 Months

Apprenticeship level
Advanced
Level 3 (A level)

Reference number

VAC

Positions
1 position available

What will the apprentice be doing?

Working under the guidance of experienced professionals, you will contribute to maintaining accurate and up-to-date documentation while adhering to NHS guidelines and regulatory requirements.

Key Responsibilities

Assist in the organisation, cataloguing, and storage of physical and electronic documents, ensuring easy retrieval and adherence to data protection regulations
Support the implementation and maintenance of document management systems and software.
Perform quality checks on documents, ensuring accuracy, completeness, and compliance with relevant standards and guidelines.
Assist in the creation and formatting of documents, including letters, reports, and forms, using appropriate software tools.
Work with healthcare professionals and administrative staff to ensure timely and accurate documentation of patient information, records, and correspondence.
Contribute to the development and implementation of document management policies, procedures, and best practices.
Support the scanning, digitization, and archiving of physical documents, ensuring efficient and secure storage.
Assist in tracking and monitoring document workflows.
Support training initiatives to educate staff on document management processes, data protection, and confidentiality requirements
Assist in managing and responding to requests for information and records, ensuring compliance with data protection regulations and NHS policies
Stay updated on relevant NHS guidelines, regulatory changes, and industry best practices related to document management and data protection.
Participate in training programs and professional development opportunities to enhance skills and knowledge in document management and information governance.

Qualification and Skills:

GCSE or equivalent required; additional education or training in document management, records management, or related fields is desirable.
Attention to detail and organisational skills, with the ability to manage and prioritize multiple tasks.
Computer skills, knowledge of document management software, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and scanning equipment is desirable.
Understanding of data protection regulations, information governance, and confidentiality requirements is desirable
Good communication and interpersonal skills
Ability to handle sensitive and confidential information with discretion and integrity
Familiarity with document scanning, indexing, and archiving processes is advantageous
Basic understanding of healthcare terminology and processes is beneficial but not mandatory
Ability to work independently and as part of a team
Willingness to learn and develop new skills

What training will the apprentice take and what qualification will the apprentice get at the end?

Business Admin level 3 Apprenticeship Standard Training in the workplace provided by PMA Ltd
Functional skills maths and English, if required
You will have on the job training within the organisation and have an assigned assessor who will provide you with additional training sessions and assessments to gain the business administrator qualification.

What is the expected career progression after this apprenticeship?
Career progression within the company or primary care network.

Requirements and prospectsDesired skills and personal qualities

Communication skills
Attention to detail
Organisation skills
Team working
Confidentiality

Qualifications

GCSE or equivalent English (Grade Grade 4/C or above) desirable
GCSE or equivalent Maths (Grade Grade 4/C or above) desirable

About the employer
The Fenland Group Practice has 4 Practices, Doddington Surgery, Manea Surgery, Rainbow Surgery and Wimblington Surgery.

Our dedicated teams are here to treat those minor ailments that occur as well as providing specialist management of long-term conditions and clinics covering a wide range of healthcare issues.

The technology also means you can now do a lot of things from the comfort of your home such as order a repeat prescription or cancel an appointment.

Once registered, patients and healthcare professionals work together to ensure the most appropriate care is provided. This partnership philosophy extends even furthe