PMO Specialist - Basildon, United Kingdom - DST Systems

DST Systems
DST Systems
Verified Company
Basildon, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
About the role
Overview

Enterprise Change are responsible for the delivery of projects and change across IT and the business.

We manage the On boarding of New Clients, changes for Existing Clients, IT and operational changes, regulatory and digital changes.

We work with a wide range of teams within SS&C and also work directly with Clients.


The Enterprise Project Management Office (EPMO) is a core function within the Enterprise Change and provide support and governance for the department.


The EPMO support the Enterprise change department by:

  • Providing day to day support to Project & Change Managers e.g. organise and attend project meetings, help record actions, risks and issues, help with project forecasting, reporting and any other project admin.
  • Supporting the inception and estimation of Change Items.
  • Owning the Change Management process, procedures and tools.
  • Providing support, training and governance on Change Management processes to ensure Change is managed in a controlled and consistent way.
  • Providing Enterprise wide reporting on Enterprise Change activity and resourcing requirements.


In general, well engaged PMO support can significantly improve the efficiency and chances of a successful delivery of the programme / project.

The PMO are experts in setting up and running the administrative processes for projects.

We are able to ensure a level of consistency and control within Enterprise Change whilst also taking on tasks for the Project / Change Managers reducing their workload to focus on value add tasks.


We do not need any PMO or project management experience but are looking for someone who is well organised, proactive, quality focused with a collaborative approach.

We are happy to train anyone in Change Management processes and have previously had resources join us from Ops, voice and IT.


The PMO is a great place to start if anyone is interested in Change Management as we are involved in all aspects of the process.


We work in the standard Hybrid working model aiming for at least 1 day a week in the office (preferably Basildon).

We can be flexible on hours as long as the tasks are completed and we are available when the Change Management team need us.


Responsibilities:


To support Change Management by:

  • Working closely with the Portfolio, Programme & Project Managers providing governance and portfolio, programme and project support and control across the Enterprise Change Portfolios
  • Being an integral part of Enterprise Change portfolio team increasing the likelihood of successful delivery of portfolios/programmes/projects to time, quality and cost.
  • Support the Head of PMO and colleagues in the EPMO team on any tasks outside of assigned Portfolios
  • The role encompasses the EPMO support for:
  • Delivery Governance
  • Financial Governance
  • Reporting
  • RAID Management
  • Quality Assurance
  • Continuous Improvement
  • Ad Hoc Support tasks

Key responsibilities include, but are not limited to:

Delivery Governance:


  • Assist the Portfolio/Programme/Project Managers with day to day management of the Projects in an assigned Portfolio of projects
  • Support the inception of Projects/Programmes and implement the appropriate level of governance and control
  • Ensure completion of; review and validation of content for required Enterprise Change Framework artefacts, to enable Projects to remain within governance
  • Support governance meetings as appropriate including the setup, facilitation and taking of minutes/actions / decisions as required
  • Liaise with Clients and key stakeholders as required
  • Support the development and implementation of plans with Portfolio/Programme/Project Manager(s) to ensure that projects outside delivery governance are brought back and maintained in governance
  • Support the postimplementation review (PIRs) process from capture of lessons learnt to finalising documentation to complete Project closure to the required standards; assuring availability and dissemination across Enterprise Change Portfolios
  • Any Ad Hoc tasks to support the delivery of the portfolio/programme/project(s)

Financial Governance:


  • If required support the development of the Project Business Cases & Financial Appraisals
  • Work with Portfolio/Programme/Project Managers to reduce risk of cost overruns; monitoring financial aspects so that corrective actions can be taken if required to bring projects into financial governance
  • Delegated responsibility for ensuring financial forecasts at Portfolio/Programme/Project(s) level are carried out consistently and accurately
  • Support in flight Change Requests, including those for Financial Appraisals

Reporting:


  • Manage the completion of Governance Meeting Packs and MI packs; ensuring consistency across Enterprise Change Portfolios
  • Ensure reporting across portfolio/programme/project(s) is accurate, timely and insightful to enable Portfolio/Programme/Project Managers to make key decisions facilitating alignment of projects to Enterp
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