Town Clerk's Assistant - Louth, United Kingdom - Louth Town Council

Description

Work place:

Usually The Sessions House but will be expected to maintain noticeboard contents, take letters for posting, make retail visits, makeCemetery visits, occasionally visit other Council sites, assist the Mayor and undertaketraining, as necessary.

Main purpose:
To be responsible to the Town Clerk for day to day office management, Civic (Mayoral) administration and Cemetery administration. To attend and minute all scheduled Council meetings. (Please note that this will involve evening and weekend work. Overtime will be compensated with time off in lieu. It is a requirement of the Council that the post holder be willing to progress upwards within the Council after gaining experience and attaining a CiLCA Qualification).


Specific (This is not intended to be an exhaustive list but is indicative of the type and level of duties


Responsibilities:
that the post holder will be expected to undertake):

• To work closely with the Town Clerk to ensure that all aspects of Council administration is done efficiently and effectively and supports the agreed aims and objectives of the Council.
• To carry out general clerical duties on a day to day basis such as processing mail, typing, scanning, photocopying, filing and banking.
• To maintain appropriate stock levels of all consumable material and to re-order from suppliers as necessary.
• To deal with the correspondence of the Mayor, maintain the Mayoral diary, assist with event organisation and liaise with the press. (This may involve occasional weekend and evening attendance at events).
• To assist in providing an administrative service for the efficient operation of the Cemetery - making diary bookings with Funeral Directors (in conjunction with the Town Clerk and Cemetery Staff), organising grave ownership transfers, issue certificates for reservations, issue permission for memorials and raise invoices as required.
• To maintain accurate computerised and handwritten records relating to burials, grave locations and grave ownership.
• To assist with the preparation of agendas for meetings and associated papers and reports, including but not limited to: printing, collation, enveloping and dispatch.
• To ensure weekly office/meeting cover is in place.
• To attend, minute and produce the minutes of all meetings of the Council and its committees. (Please see attached meetings schedule). For which an average allowance of 1 hour per week is paid, assisting with the clearing and securing of rooms and the building after meetings, as required.
• To undertake training as required by the Town Clerk or Council.
• To assist with the maintenance of the Council's website.
• To oversee day to day running of the Sessions House building, co-ordinating maintenance requirements, cleaning, scheduling routine safety checks, arranging necessary office and volunteer cover in conjunction with the Town Clerk.
• To advise members of the public within guidelines as agreed with the Town Clerk, maintaining a courteous, professional and helpful manner at all times.
• To assist with financial record keeping, as required.
• To deliver Council projects or tasks as decided by the Town Clerk.
• To undertake other duties commensurate with the post as required from time to time by the Town Clerk.

Job Types:
Part-time, Permanent

Part-time hours: 26 per week


Salary:
£15,718.00 per year


Schedule:

• Monday to Friday
• Weekend availability

Work Location:
One location

Application deadline: 17/04/2023